Procurement Policy & Compliance Specialist - Division of Financial Management - R024344

Primary Location : DC-Washington

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Employee Status : Limited Term

Overtime Status : Exempt

Job Type : Temporary Work

Work Shift: : 1st Shift

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Relocation Provided: : Yes

Compensation Grade Low: : FR PAY GRADE 22

Compensation Grade High: : FR PAY GRADE 22

Minimum Salary: : $67,000.00

Maximum Salary: : $105,300.00

Posting Date : Apr 5, 2024

Minimum Education

Bachelor's degree or equivalent experience

Minimum Experience

0

Summary

The Procurement Policy and Compliance Specialist is responsible for assisting the Procurement team in support of the Financials, Procurement, Self-Service and other applications. Provides assistance with maintenance of vendor, customer, bank, and other data stored within the Enterprise Resource Planning (ERP). Provides assistance with changes to system setups, testing, user training and documenting business processes. Assists in the development of procurement policies and procedures, coordinating risk management assessments, internal controls, and records management. Responsible with data analysis, strategic sourcing, and various dashboard tools.

Requires a Bachelor’s degree in a relevant field or equivalent work experience plus one year of experience in administration, general business functions, and/or information systems support.  Must have knowledge of basic accounting and/or procurement principles.  Ability to effectively interact with users and gather requirements.  Possess effective analytical abilities and communication skills, both oral and written. Must pay close attention to detail to ensure accuracy in all aspects of the job.  Must have excellent analytical skills, organizational skills, and an ability to prioritize.  Effectively works independently and as a team member in order to provide excellent customer service to client users.  Must be proficient in office automation software, including Word and Excel. 
Must work with multiple automated systems and understand the interfaces between those systems. Probes and analyses problems to determine their nature and scope. Ensures the many modules, subparts and toolsets work cohesively together to produce expected and reliable results. Work effort must constantly be monitored for the interaction of on-going and new work, changing business needs, demands of new stakeholders, or technical innovation.
Assists with all aspects of the Enterprise Resource Planning (ERP) solution setups associated with vendors, customers, bank information and other data types.  Assists with maintenance on existing data to strengthen data integrity.  Works with the Procurement team to ensure the appropriate setups are made to properly support the requirements of the software applications and environment.  Ensures appropriate standards and procedures are followed. 
Understands client’s functional processes and business needs.  Analyzes and recommends solutions for solving problems associated with the setups of the applications and the integration of disparate systems.  Translates and defines the clients’ requirements into accurate system setup and configuration and makes suggestions and alternate methods for resolving issues.  Recommends procedures or policies to management and users for process improvements.  Provides analytical support for recommendations.  Effectively works independently and as a team member in order to provide excellent support to client users. Assists the Manager with the identification of training standards and programs on professional acquisition training, certification and career development needs to ensure that Procurement staff have the relevant professional and skill training to meet current and future needs of the organization.  Provides back-up support to the Manager on the Purchase card program, Board training for CORs, and Purchase cardholders and reviewing managers.