Position Title:

Procurement Data Administrator

Campus:

Flexible Location

Department:

Strategic Procurement - SOSP

Bargaining Unit:

UMPSA

Salary Band/Wage Band:

03

Work Schedule:

Monday - Friday

Location:

Multiple Locations

Statement of the Job:

Procurement Data Administrator

Full-time, Regular, Exempt Position

The University of Maine System is accepting applications for a Procurement Data Administrator in Strategic Procurement. The Procurement Data Administrator is responsible for managing the University’s Supplier Database, including collection, compilation, analysis, and maintenance of information relevant to Supplier Data for the Purchasing and Accounts Payables Financial System. The Supplier Database supports purchasing and accounts payable transactions which drive encumbrance and liquidation transactions in the University’s General Ledger. Additionally this database is used for supplier-related IRS and federal grant reporting and strategic planning initatives. This position is responsible for coordinating all activities related to the database, and for providing direction to campuses and suppliers in order to ensure data integrity and end-user satisfaction, thereby affording efficiencies, cost savings, and revenue for the Institution. Provides end-user support and assists with system adminstration of the University’s eProcurement system. Develops reports to monitor eProcurement system performance and ROI. Oversees electronic vendor payment signup and maintenance. This work requires considerable organization, judgment, decision making, initiative and excellent oral and written communication skills.

UMS Strategic Procurement supports fully remote/work-from-home employees and is not dependent upon a specific physical location. At this time, we are unable to offer Visa sponsorship.

The normal hiring range for this position is low $50's, depending on skills and experience plus a 10% employer contribution to the UMS retirement plan. Additional benefits (https://maine.hiretouch.com/uploads/518/file/2022_Benefits-UMPSA-ACSUM-Police.pdf) include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

Review of applications begins immediately. For full consideration, materials must be submitted by July 3, 2024 .

Click here (https://maine.hiretouch.com/uploads/518/file/Procurement_Data_Administrator-00018854.docx) to review the complete job description.

About the University:

Established in 1968, the University of Maine System (UMS) unites seven distinctive public universities and the University of Maine School of Law, comprising 10 campuses and numerous centers, in the common purpose of providing quality higher education while delivering on its traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than 30,000 students annually and is supported by the efforts of more than 2,000 full-time and part-time faculty, more than 3,000 regular full-time and part-time staff, and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural offerings, the University of Maine System also benefits from more than two-thirds of its alumni population residing within the state; more than 123,000 individuals.

The System consists of seven universities: The University of Maine (UMaine), including its regional campus the University of Maine at Machias (UMM); the University of Maine at Augusta (UMA); the University of Maine at Farmington (UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at Presque Isle (UMPI); and the University of Southern Maine (USM). The System also includes the University of Maine School of Law and the University of Maine Graduate and Professional Center.

Qualifications:

Required:

• An associate’s degree or an equivalent combination of education and experience.

• Minimum five years’ experience leading Supplier Relationship Management (SRM) in a non-profit and/or higher education organization of equivalent complexity as the University Maine System.

• Demonstrative proficiency with ERP, eProcurement systems, and Sourcing Software.

• Excellent communication and customer service skills.

  Preferred:

• Experience with MS Word and Access.

• Bachelor’s degree or an equivalent combination of education and experience.

• Experience with PeopleSoft Financials and SciQuest eProcurement systems.

• Project management and new information system implementation experience.

  Other Information:

  Materials must be submitted via "Apply For Position" below. You will need to create an applicant profile and complete an application which includes contact information for three references and upload:

  1) a cover letter which describes your experience, interests, and suitability for the position 2) a resume/curriculum vitae

  Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

  The successful applicant is subject to appropriate background screening.

  In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).

  Length:

  Fiscal Year (12 Months)

  Required Documents:

  Cover Letter, Resume/CV