Location: Utica, NY Category: Other Posted On: Fri Apr 26 2024 Job Description:

The Personnel Associate is responsible for managing the day-to-day recruitment and personnel transactions in the Human Resources office in support of the campus community. This position will perform a wide range of generalist duties to include but not be limited to recruitment, facilitation of new hire orientation, and managing the Affirmative Action plan and inclusive hiring practices alongside the AA officer.

• Responsible for managing full cycle recruiting practices in compliance with the Affirmative Action plan and required recruiting reporting. Managing recruitment requests through to offer letter and new hire orientation. Responsible to facilitate/coordinate all new employee orientations and kick-off meetings with search committees. Managing the search committee process, and expectations.

• Manage all seasonal staffing to include hiring of Graduate Assistants, Work Study, Student Assistants and temporary professionals. Ensure all employees are on-boarded and trained in compliance with State laws, SUNY/local campus policies and collective bargaining agreements. Initiating and maintaining compliance with Extra Service and Also Receives.

• Responsible for all aspects of civil service hiring in the recruitment process to include but not limited to civil service lists, canvassing, hiring and any other personnel transactions pertaining to employees ensuring compliance.

• Responsible for coordination of the VISA/Immigration process for all employees to include but not be limited to H-1B applications, permanent resident support, and all matters pertaining to the work authorization of employees.

• Responsible for recruitment and outreach efforts within the community by attending job fairs virtually and in person and maintaining the comprehensive recruiting campaign. Management of multiple electronic job board(s), social media promotions, new hire announcements.

• Regularly update relevant reporting to support HR leadership. Assist with the execution and review of background checks. Assist with DocuSign processing and respond to applicant inquiries. Assist with extending offers of employment.

• Additional duties as assigned.

Salary: $55,000 - $60,000

Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MCunclassifiedbenefitsummary-Jan-2024.pdf

Job Requirements:

Minimum Requirements:

• Bachelor's degree in human resources management or a related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.

• AND a minimum of two to three years of professionally responsible experience.

• Demonstrated proficiency using Microsoft Office.

• Excellent oral and written communication skills.

• Proven experience as an HR Recruiter or similar role in human resources.

• Familiarity with the entire recruitment lifecycle and variety of hiring processes.

• Proficiency in using applicant tracking systems (ATS), recruiting software and candidate databases.

• Strong ability to lead onboarding processes for new hires.

• Proficiency in using HR databases and HRIS systems.

• Expertise in creating and posting job ads in various portals.

Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks.

Preferred Qualifications:

Experience working in a unionized environment with knowledge of NYS Collective Bargaining Agreements.

Additional Information:

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.