Job Title

Administrative Coordinator II

Agency

Tarleton State University

Department

Employee Development

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The People & Culture department at Tarleton State University is seeking highly dynamic administrative profession to join team. Interested parties are encouraged to review the position description and submit complete application packet.

The People & Culture Administrative Coordinator is an administrative professional reporting to the Associate Vice President with the primary role of directly supporting the People & Culture department in their initiatives, operations, daily activities, calendar/events, projects, and communications in a high paced organization. The administrative coordinator is responsible for confidential and time sensitive materials and communications. Skills include planning, calendaring, note-taking, organization, monitoring, detail orientation and collaboration.

This is an in-office position located in Stephenville, Texas with work hours of Monday to Friday; 8am to 5pm or as work requirements indicate.

Must be able to work remotely when requested by the University.

Responsibilities:

• Greets customers face to face in person and via phone, serves as first point of contact for customer inquiries and works with Employment Support, Employee Support, and Employee Development teams to ensure delivery of customer service.

• Plans, coordinates and executes administrative support functions and services, such front desk coverage, arranging for coverage if unavailable, ordering and maintaining office supplies and equipment. Coordinating front door access with Texan Card office for special events, and ensuring proper signage is displayed. Responsible for facility work/service orders. Orders business cards and name tags for office personnel.

• Provides departmental budget and operations support by tracking departmental expenses, reconciling expenses against budget availability, preparing purchase requests in Aggie Buy, tracking and processing annual subscriptions, and timely processing procurement and travel expense reports for Directors.

• Drafts and manages correspondence and communications, schedules appointments, and manages calendar. Plans and coordinates meetings, seminars, and other special events. Coordinates travel arrangements and prepares itineraries.

• Handles outgoing/incoming mail, including FedEx/UPS Central Receiving items.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Performs other duties as assigned

Requirements

Education and Experience:

Bachelor's degree or equivalent combination of education and experience.

Three years of related experience.

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to multitask and work cooperatively with others.

Interpersonal and communication skills.

Planning and organization skills.

Salary

Commensurate with experience

The target base annual salary is $39,120 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Doctoral Educational Assistance (https://www.tarleton.edu/hr/doctoral-edu-guidelines/) – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Fully covered employee health insurance

• Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave (https://www.tarleton.edu/hr/benefits/)

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

• Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

  Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

  Application Procedure:

  During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

  Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

  Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

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• Employee Services (https://www.tarleton.edu/hr/index.html)

• Benefits

• University Leadership (https://web.tarleton.edu/president/)

• Research and Economic Development

• Traditions and History (https://www.tarleton.edu/traditions/index.html)

  Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .