Accounts Payable Supervisor

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Accounts Payable Supervisor

Salary

See Position Description

Location

St. George 84770, UT

Job Type

Full-Time Staff

Job Number

24PRO978-1

Division

Administrative Affairs

Department

Business Services

Opening Date

04/25/2024

Closing Date

5/12/2024 11:59 PM Mountain

• Description

• Benefits

• Questions

Position Announcement

This position provides oversight and direction to accounts payable staff and campus departments relating to payment procedures and processing. Processes various types of requests for payment using the Banner and supporting operating systems. Prepares advance checks for prepayments and maintains an effective office filing system. Provides direction and oversight for campus travel policies and procedures. Additional information about the department is online athttps://employees.utahtech.edu/business-services/.

Responsibilities

• Verify W-9 forms are valid for vendors and on file.

• Responsible for control and recording of 1099 information and year-end preparation of 1099 vendor forms.

• Control and maintain vendor direct deposit information.

• Oversees campus travel program including policies, procedures, and processing; system administrator of travel system.

• Oversees the payment of all vendor invoices and institution payment requests using the Banner Finance and supporting systems while verifying the integrity of account coding and approval process.

• Work professionally with vendors and campus to settle invoicing issues and statement balances.

• Oversees the data integrity, records storage, filing system structure, and long-term storage requirements of the Accounts Payable system.

• Prepare accounting journal entries as needed for transferring funds or charging departments.

• Reconcile general ledger accounts including purchasing card account and travel advances.

• Assist various departments across campus with Accounts Payable questions and provides campus accounts payable trainings, as requested.

• Assist in year-end closing and financial statement preparations.

• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Accounting or related field required.

• Two years' office/bookkeeping or related experience required; Accounts Payable experience (vendor setup, direct deposit set up, W-9s and 1099 preparation) preferred.

• Ability to work with senior-level accountants in basic accounting skills.

• Knowledge of the principles and practices of bookkeeping.

• Knowledge of maintaining financial records, preparing routine financial reports and forms, and associated use of computer systems.

• Ability to concentrate on details of projects during numerous interruptions by telephone calls or walk-in inquirers.

• Knowledge of general office practices and procedures.

• Ability to communicate effectively, both orally and in writing.

Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS:Full-time professional staff (overtime-exempt) position. Annual salary of $52,000+ depending on qualifications & experience. Desired start date of June/July 2024. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES:Application review beginsMay 13, 2024. Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 250 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University’s non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - , HCC 579, 435-652-7747.

• Deputy Title IX Coordinator: Jennifer Larimore - , 435-652-7731.

For further information regarding non-discrimination, please visit or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, , 800-421-3481.

• U.S. Department of Education, Denver Regional Office, , 303-844-5695.

The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at and .

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.

Click here to visit https://humanresources.utahtech.edu/employee-benefits/to learn more about the wonderful benefits available to you as a Utah Tech employee!

Highlights from Utah Tech's benefits package include:

• 14.2% retirement contribution, paid 100% by the employer (no match required), vested on day 1 of full-time employment;

• Regular undergraduate tuition waiver (paid at 100%) for employee, spouse, and unmarried dependent children to take courses at Utah Tech;

• Full medical, dental, and vision plans, with low employee-paid premiums, that begins on day 1 of full-time employment;

• Flexible Spending Accounts or Health Savings Accounts available;

• Employer-paid basic life insurance & disability insurance coverage from day 1 of full-time employment;

• Generous staff leave accruals, plus 12 paid holidays per calendar year.

  01

  The following attachments are required to apply for this position. The size limit on a single attachment is 5 MB. You may attach up to 10 attachments. If you do not submit all of the required documents, your application may not receive full consideration. You will not be able to edit or add to your application once it has been submitted. Cover Letter Resume Contact information (including email) for three professional references Have you uploaded these documents?

• Yes

• No

  02

  Which pronouns do you use? Check all that apply.

• He, Him, His

• She, Her, Hers

• They, Them, Theirs

• Other

  03

  Will you hold a Bachelor's degree in the required area for this position by the desired start date?

• Yes

• No

  04

  Do you currently have at least two years of experience as listed in the job announcement?

• Yes

• No

  Required Question

Agency

Utah Tech University

Address

Human Resources

225 S. University Avenue

St. George, Utah, 84770

Phone

435-652-7520

435-879-4521

Website

http://humanresources.utahtech.edu