Basic Function:

The Accounting Specialist is responsible for assisting in the preparation and maintenance of financial records in accordance with generally accepted accounting principles.

Specific Duties and Responsibilities:

• Prepare and post journal entries

• Reconcile inter-company transactions and reimbursements

• Review accounts payable coding and ensure payments are charged appropriately

• Reconcile cash disbursements, payroll, resident and vendor accounts and other financial accounts as needed

• Assist with preparation of bank transactions

• Post payroll in a timely and accurate manner

• Ensure that periodic bank reconciliations are completed timely and accurately

• Maintain fixed asset and depreciation listings and work with facilities to ensure proper descriptions and disposals

• Assist with researching and resolving account discrepancies

• Periodically review outstanding checks and maintain due diligence correspondence as needed

• File annual unclaimed property reports with State

• Ensure timely filing of provider tax, service provider tax and sales tax returns

• Proactively manage departmental deadlines

• Provide additional reporting as requested by Director of Accounting or Senior Management

• Assist external auditors by gathering necessary account information and documents to perform annual audit

• Other duties as assigned

  Other Responsibilities:

• Protect company data by practicing discretion and keeping information confidential

• Create a sense of team spirit and promote a positive work environment.

• Comply with local, state, and federal government reporting requirements

• Other duties as assigned

  Skills & Abilities:

• High level of organization

• Ability to adjust to changing levels of workload

• Ability to analyze information and problem solve based on presented data

• Thoroughness and attention to detail

• PC proficiency, including typing and data entry skills

• Comfortable with math and calculations

• Good listening and communication skills

• Works well under pressure when needed to assist in meeting deadlines

  Education and Experience Required:

  High school diploma required; prior experience in accounting or related office setting preferred

  Working Conditions:

  Eligible for remote work. In office as required by supervisor and to attend to staff meetings or needs. Prolonged periods sitting at a desk and working on a computer.

  All job offers are contingent upon receiving excellent references and passing the Maine State Background Check.