Program Support Specialist 1 - San Jose, CA

ID 11337

Location San Jose, CA

Apply Now (https://phg.tbe.taleo.net/phg04/ats/careers/v2/applyRequisition?org=MCDEAN&cws=62&rid=11337)

We offer an excellent benefits package including

• A competitive salary

• Medical, dental, vision, life, and disability insurance

• Paid-time off

• Tuition reimbursement

• 401k Retirement Plan

• Military Reserve pay offset

• Paid maternity leave

Pay Range : $62,025 - $99,240

Position Summary

Key Responsibilities may include:

• Assist with a variety of administrative tasks to include welcoming employees, visitors and partners, receiving material, sorting and delivering mail.

• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.

• Coordinate and organize maintenance companies to keep office clean and ensure appliances and amenities are in good working order.

• Monitor and maintain office supply inventory – including purchasing and invoicing

• Oversee mail deliveries, packages, and courier.

• Assist in planning company events, meetings, luncheons, and employee team building activities

• Help coordinate training between staff and the corporate education department.

• Assist staff with organizing travel.

• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms

• Assist with employee onboarding administrative tasks.

• Work and collaborate with other Program Support Specialists, Logistics, IT and Procurement teams.

• Work and collaborate with management, engineering and other teams to ensure timely and accurate procurement, shipment and receiving of equipment and materials.

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation and monitoring of project deliverables and contractual documentation; preparation and monitoring and project reporting.

• Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests.

• Develop and maintain relationships with vendors.

Key Qualifications / Skills:

• Must have a high school degree or GED with 6-8 years of experience.

• Prior experience on a similar role

• Accuracy and attention to detail.

• Ability to work independently and in a team and resolve practical problems.

• Excellent written and oral communication skills.

• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.

• Must have strong multitasking skills.

• Preferred but not required: possess or the ability to obtain a forklift operating certification upon employment with M.C. Dean, Inc.

• Must have strong computer skills in word processing, spreadsheets, interaction with customer portals.

All information in this job posting has been designed to indicate the general nature of work to be performed. It is not designed to be all inclusive or be interpreted as a comprehensive inventory of all duties, responsibilities, knowledge, skills, abilities, and qualifications required of this position.

Abilities:

• Exposure to computer screens for an extended period.

• Sitting for extended periods of time.

• Reach by extending hands or arms in any direction.

• Have finger dexterity to manipulate objects with fingers rather than whole hands arms, for example, using a keyboard.

• Listen to and understand information and ideas presented through spoken words and sentences.

• Communicate information and ideas in speaking so others will understand.

• Read and understand information and ideas presented in writing.

• Apply general rules to specific problems to produce answers that make sense.

• Identify and understand the speech of another person.

Applicants for this position may be required to obtain or provide proof of flu shots or of other vaccinations depending on customer requirements and nature of the position or demonstrate a valid basis for exception.

EOE Minorities/Females/Protected Veterans/Disabled

VEVRAA Contractor