Job Information
Intuit Executive Assistant Business Partner 1 in San Diego, California
Overview
Intuit’s Small Business Self-Employed Customer Success organization is looking for an Executive Assistant to be a strategic business partner to the VP of Ecosystem Growth and Retention and up to three directors. This EA will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, proactive, and capable of managing their workload while enabling their executives to successfully manage their workloads in a fast-paced environment.
What you'll bring
Minimum of 5+ years working at the Executive Administrative level, effectively supporting multiple leaders at one time
Advanced Outlook calendar management is critical
Proficient knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Slides, Sheet and Doc), Box skills
Strong organization, project management and problem-solving skills
Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
Friendly and professional demeanor, with a “can do” attitude
Ability to act quickly from one task to another, seamlessly and professionally
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision
Be highly proactive and take ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
Must be able to work independently, have a commitment to high levels of customer service and excel in a deadline-driven environment that involves multiple, simultaneous projects
How you will lead
Proactive management of heavy and complex calendars and scheduling to support teams based on a thorough understanding of business priorities
Travel coordination and arrangements
Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners.
Plan and support events for large meetings, off-sites, and team motivation
Ability to juggle multiple priorities and work streams while remaining calm and composed
Plan, coordinate, and ensure schedule is followed and appropriately prioritized, informing of upcoming commitments and responsibilities, following up appropriately.
Possess a high degree of initiative to take independent action and be able to always exercise proper judgment
Be trustworthy and able to exhibit a high degree of confidentiality and integrity
Be the “eyes and ears” of the team and be sensitive to the needs of employees
Managing and reconciling expense reports on behalf of the leaders
Maintain organizational charts and email distribution lists
Have a keen understanding of the organization – the vision, business direction, and mission
Be approachable and eager to provide counsel and direction to team members/peers
Takes initiative on researching, implementing, and improving systems and processes
EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.
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