Details

Open Date 03/21/2024

Requisition Number PRN14656N

Job Title UU Student - Other

Working Title Summer YTU Office Assistant

Job Grade SJ

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 20

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Dates for this summer are:

June 10 – 28; Monday – Friday; 8:45 am – 4 pm

July 8 – 26; Monday – Friday; 8:45 am – 4 pm

With some evening commitments for student performances.

Is this a work study job? No

VP Area Academic Affairs

Department 00079 - Theatre Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $12+ based on experience

Close Date

Job Summary

The behind-the-scenes magic maker to keep Youth Theatre summer sessions running smooth! This position will work closely with the Youth Theatre Director to ensure that all of our paperwork and administrative tasks are in line so that we can deliver a great summer to the students in our program.

Not just a desk job- there are tons of opportunities to get involved with the fun of camp.

Responsibilities

Job Responsibilities :

• Assist with program curriculum and planning

• Schedule and confirm logistical items for each session

• Coordinate and confirm artists/teachers

• Track paperwork and payments for artists/teachers

• Create an itinerary and counselor packet for each session

• Organize and file student paperwork

• Record information in database

• Assist director in tracking Youth Theatre finances

• Order supplies, ensures timely arrival of materials, and helps track inventory

• Participate in camp when needed

• Other duties as assigned

Competencies :

• Familiar with camp culture and experience in a camp setting

• Ability to program activities

• Demonstrates excellent telephone and customer service skills

• Demonstrates computer literacy (Word, Excel, Database Entry)

• Ability to work on a team

• Demonstrates superior organizational skills

• Ability to research and resolve problems in a timely manner

• Ability to handle sensitive issues in a professional manner

General Office :

• Answer phones in courteous manner

• Assists parents and students with registration and any other questions

• Check voicemail and e-mail daily and respond to messages promptly

• Be familiar with university and community resources as information for customers

• Track, maintain and organize documents and student paperwork

• Create correspondence to students / parents as needed

• Other duties as assigned

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Preferences

• Must be at least 18

• Valid driver’s license

• Excellent telephone and customer service skills

• Demonstrates computer literacy (Word, Excel, PeopleSoft )

• Demonstrates excellent organizational skills

• Ability to research and resolve problems in a timely manner

• Ability to handle sensitive issues in a professional manner

• Experience working in a youth or camp setting

• Is experienced at maintaining budgets and financial reports

• Demonstrates ability to work on a team

• Has experience in project coordination

• High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.