Under limited supervision, the administrative assistant will provide organizational and clerical support to the Director of Veteran Services and staff members as needed. Primary responsibilities of this position include coverage of the main reception desk, screening phone calls and taking messages. Assist walk-in students and guests with appointments, answering general Veteran/Dependent educational benefit questions. Clerical duties such as filing and relaying messages; processing and disseminating information to internal and external constituents; assisting in managing the office; and preparing fiscal and budgetary reports; assisting with Veteran Work-Studies As a member of Veterans Services, the administrative assistant will benefit from being part of a small, cohesive team environment.

• Coverage of the main reception desk, screening calls and taking messages, maintaining confidential information, entering data, researching solutions, gathering information, making referrals, and distributing mail. Assists the Veterans director by maintaining his calendar and anticipating, planning, and scheduling internal and external commitments.
• Order office supplies, equipment, keys, and reserve motor pool vehicles when necessary,
• Perform clerical functions such as filing, photocopying, printing, scanning, mailing or emailing constituents, making purchases, scheduling meeting spaces, and organizing or re-arranging the department's physical space.
• Assist the Veterans Director prepare for meetings by collecting and/or researching related information, maintaining relevant files, and briefing him on important matters.
• Research, compile, and disseminate verbally or electronically information to the Veterans Services team.
• Keep accurate and complete records of staff and selected committee meetings by taking effective meeting minutes/notes.
• Coverage of the main reception desk, screening calls and taking messages, maintaining confidential information, entering data, researching solutions, gathering information, making referrals, and distributing mail. Assist the Veterans Services Director with daily clerical support and office functions