Job Information
University of Utah Graduate Student Coord III in Salt Lake City, Utah
Details
Open Date 04/25/2024
Requisition Number PRN38371B
Job Title Graduate Student Coord III
Working Title Graduate Student Coord III
Job Grade E
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, 8:00am – 5:00pm (with a 1 hour lunch)
VP Area Academic Affairs
Department 00162 - Educational Leadership&Policy
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $39,300 - $68,349
Close Date
Open Until Filled Yes
Job Summary
With extensive institutional and departmental knowledge, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress.
This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs.
Responsibilities
Essential Functions
General knowledge of all ELP Academic Programs, and serves as first point of contact for program information via telephone and email. prospective and current students. Meets with students to provide information and guidance on academic-related issues, such as graduation requirements and exceptions, major exploration, course planning and registration, transfer credit evaluation/substitution or advanced degree requirements.
With extensive institutional knowledge, acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus. Interprets policies set by the Graduate School to meet the unique needs of the academic program or unit.
Performs administrative tasks to support graduate student programs and planning, including but not limited to, record-keeping, grade changes, registration and/or permission codes, program of study coordination, course scheduling and planning, and graduation tracking, and monitoring and reporting of course fees.
Coordinate student financial support/programming for department, including Tuition Benefit Program, scholarships, graduate assistantships, and conference travel fund.
Provides logistical support for graduate student admissions processes. Department point person for SLATE , the new University-wide admissions application review platform, training new faculty as needed. Coordinate and organize admission portfolios for each of the department’s seven graduate programs. Processes graduate school applications and coordinates with graduate committees with any interview processes. Maintains prospective student recruitment lists.
Provides logistical support for graduate student recruitment processes. Participates in recruitment events, programs, and activities for potential graduate student candidates.
Actively participates in campus-based professional development communities, including but not limited to GAPA (Graduate Advisory Professional Association) or other relevant campus-based organizations that directly impact their position. Duties include sub-committee chair/participation.
Collects and disseminates information to students, faculty and departments about changes in degree requirements or university and college policies and adjusts advising strategies as appropriate.
Supports development and implementation of academic and student success programming for students in the department. Including, but not limited to activities such as overseeing a mentoring program, student organization, speaker series, writing workshops, group advising sessions, conference presentations, and other programs that supports graduate student success and timely completion.
Coordinates logistical aspects of curriculum changes and submissions at the program level and supports departmental, college, and university curriculum change processes.
May serve on University committees and makes recommendations that affect curriculum requirements, advising processes and program development and published materials.
Acts in partnership with faculty to coordinate scheduling exams, programs of study, and defenses. Assists students with developing a working relationship with faculty in the assigned program and establishing graduate student committees.
Coordinate and plan events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events.
Maintains internal department student database, inputting and gathering student data as needed for surveys or reports.
Facilitate class scheduling – coordinate each semester with Department Chair and Programs Directors, enter into CLSS system. Monitor frequently for errors. Make room assignment changes as needed.
Maintaining all Student Records in Graduate Tracking System, including: Supervisory Committees, Programs of Study, Exams, Petitions – i.e., non-matriculated credits etc, Leave of Absences, and Graduation
Works with practicum supervisors, administrative licensure students, College of Education Licensure coordinator, and the Utah State Board of Education to process administrative licenses.
Engage in communication strategies in support of outreach and recruitment, program development, and alumni engagement. Various communication mediums include social media, email, print, website, and others as needed. Maintain all department listservs.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Other Duties as assigned.
Minimum Qualifications
Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
4 years’ of related experience.
Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
University experience
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.