Details

Open Date 04/04/2024

Requisition Number PRN38142B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F 8 am to 5 pm

VP Area Academic Affairs

Department 02230 - Campus K-12 Programs

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $39,000-$43,000

Close Date

Open Until Filled Yes

Job Summary

Reporting to the Academy Program Manager and working within the Office of Engagement leadership team, the Coordinator is responsible for assisting in developing and implementing a college prep program, the First Star University of Utah Academy, that hosts 30 rising 8th, 9th, 10th, 11th & 12th grade foster youth for a four-week, summer residential experience on a college campus and once per month Saturday Academies.

The position may residential for the full four-week Academy session, over the course of the four-year program that aims to prepare youth for successful matriculation into 2 or 4- year colleges and universities.

Responsibilities of the Coordinator during the summer academy include working with the Academy Program Manager and other staff to create a detailed program timeline, cover day-to-day operations, and program assessment related to the summer academy.

Responsibilities include supervising staff, assisting the Academy Program Manager in ensuring a safe, nurturing environment exists at all times for the foster youth, mentoring, and mediating these youth when disciplinary issues arise.

The Coordinator assists the Academy Program Manager in training student-staff and volunteers, as well as, supervising them over the full four-week summer program.

Responsibilities

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Core Functions and Duties.

[Programmatic Responsibilities – 50% time]

• Serve as a mentor and role model for youth with the aim of inspiring and motivating them to pursue higher education.

• Assist the Academy Director in creating a safe, nurturing, inclusive climate that promotes the intellectual, social, physical, and emotional development of the youth.

• Assist the Academy Director and the team in managing, monitoring and mediating disciplinary issues that may arise.

• Coordinate (site selection, transportation, tickets, meals, etc.) field trips to expose students to social, cultural and recreational opportunities in the greater Salt Lake City area. Coordinate and ensure necessary staffing configuration and coverage levels by Directors and mentors for the summer academy.

• Assist in implementing the detailed schedule for summer academy that includes class time, study time, workshops, fieldtrips, physical activity, leadership development, service learning.

• Coordinate with the First Star team, advisory board, and community partners to support and advocate for participating youth.

[Reports and Data Collection – 15%]

• Update reports during and after the Saturday and Summer Academies on all foster youth participating in the summer academy. All records shall be maintained in the First Star University of Utah Academy offices.

• Assist in developing program assessment plans, methodologies, instruments, and systems that reflect the outcomes of the summer program.

[Administrative Responsibilities – 15%]

• Assist the Academy Director in preparing detailed reports on each student.

[Training and Supervision – 20%]

• Help to develop and implement staff scheduling calendar to ensure appropriate levels of student to staff ratios and the safety of program participants.

• Assist in supervising various staff, student workers and volunteers including mentor assignments, training, workflow and performance of student workers and volunteers, as directed by the Academy Director Utilize student success and persistence, student identity development, and learning theories to shape student interactions.

• Employ listening and advising practices to assist students from diverse backgrounds in accessing resources and opportunities, and developing personal plans.

• Assist students in accessing non-academic resources necessary to thrive such as counseling, legal aid, housing, tax support and so on. Document interactions and develop practices and procedures for following up where needed.

• Assist in developing resources (printed literature, websites, videos, social media sites, etc.) to connect students to other opportunities and resources at the University of Utah and in the community.

• Serve on relevant committees and make recommendations that affect the First Star Academy.

• Engage in data compilation, analysis and reporting of program outcomes.

• Participate in information sessions, orientations and tabling events as needed.

• Work with a diverse range of students, including populations typically underrepresented in higher education (e.g. students of color, first-generation college students, LGBTQ students, students with disabilities, and students from lower SES backgrounds).

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Ability to work with a diverse population including, communicating with people from diverse cultural and ethnic backgrounds, socio-economic, educational levels.

• Demonstrated ability to establish and maintain cooperative working relationships as well as communicate with executive leaders, faculty, staff, students, caregivers, and community members. subordinates and other constituents.

• Knowledge of school and community programs; including college admissions requirements.

• Skills in managing (supervising) staff and volunteers.

• Ability to coordinate multiple tasks simultaneously and adjust workload as necessary.

• Skill in working independently and following through on assignments with minimal direction.

• Demonstrated background working with the K-12 foster youth population.

• Demonstrated experience working with high school youth.

• Understanding of the issues that lead to out of home placements and the impact it may have on youth.

• Demonstrated experience handling discipline issues.

• Skilled in decision making that allow for quick, informed, and appropriate decisions essential to understanding students’ needs and identifying where those needs can best be met.

• Ability to thrive in a rapidly evolving environment with a positive attitude, embracing change and adapting to student needs.

• Incumbents are expected to possess a working knowledge about academic programs, policies and procedures and student support services.

• The ability to be sensitive to the needs of diverse student populations, is a necessity.

• Incumbents must also be able to interpret student needs and determine when referral to other resources is appropriate.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.