Details

Open Date 03/13/2024

Requisition Number PRN37969B

Job Title PS Administrative Assistant

Working Title Clinical Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00728 - U of U Medical Group

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $15.19 - $24.85

Close Date

Open Until Filled No

Job Summary

Welcome to the Intensive Outpatient Clinic ( IOC ). We are a family practice clinic that also specializes in helping those with behavioral and social determinant needs. This unique care is done by hiring those who are also engaged in providing exceptional care to others by going above and beyond to help overcome barriers. This same care is also expressed to other staff members as we collaborate and help each other avoid burnout.

This position provides exceptional care for our patients and guests by offering them professional service and creating a memorable patient experience. This includes being able to express genuine empathy for others concerning their circumstances. Will need to accurately and professionally handle all desk operations including, but not limited to, all phases of the patient registration and scheduling process. The core responsibilities of this role maximize efficiency through facilitating and ensuring the accuracy of information flow between other staff members as needed. Provides complex administrative support for department management. Coordinates and oversees the work of support staff and will also be helping management with other administrative tasks and duties as needed.

Responsibilities

• Greets and directs patients to their correct destinations both in person and over the phone. Anticipates the needs of the patients and guests then responds in an accurate and timely manner.

• Schedules patient appointments and contacts patients for rescheduling, missed appointments and appointment reminders.

• Completes patient admission and registration process by reviewing accounts and other compliance-related documents for completeness and accuracy. Obtains and documents missing information required for registration.

• Verifies patient benefits and eligibility, when needed. Collects all necessary co-pays, deductibles, and co-insurance, as needed. Responds to questions regarding accounts status, payment arrangements, and concerns. Resolves billing or charge disputes or forwards problem accounts to the appropriate individual for resolution.

• Monitors patient flow, adjusts workflows, and notifies the clinical staff of any pertinent information and changes.

• Acts as a liaison between patients, guests, back office staff and providers.

• Assists patients with automated medical record access, as needed.

• Manages inventory and maintenance.

• May be required to drive to different destinations to pick up medications or other patient needed items.

• Demonstrated potential ability to perform the essential functions of the job as outlined above.

• Ability to maintain a professional demeanor in stressful or difficult situations.

• Ability to provide care appropriate to the patient demographic served.

• Ability to display active listening and verbalize empathy while developing relationships with patients, guests and coworkers.

• Ability to communicate with patients in a confidential, professional manner using tact and diplomacy.

• Ability to assess data regarding the patient’s status and provide care, as detailed in the department’s policies and procedures manual.

• Demonstrated excellent communication, interpersonal, organizational and follow-through skills.

• Ability to be highly motivated and pay attention to detail with a passion to provide excellent customer service in a fast paced environment.

• Ability to work efficiently and independently.

• Demonstrated computer skills and an ability and willingness to learn new applications and software, procedures and processes.

• Ability to assimilate data from various sources.

• Demonstrated knowledge of HIPAA regulations to ensure that patient information is guarded and respected.

• Ability to navigate a facility with multiple providers and services.

• Performs other duties, as required.

Work Conditions:

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

• Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required.

• Demonstrated human relations and effective written and verbal communication skills required.

• Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• One year of office experience, customer service experience, or the equivalency.

• Current, valid Utah driver’s license at time of hire may be required in some areas.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.