Details

Open Date 03/13/2024

Requisition Number PRN37954B

Job Title Coordinator, Administrative Program

Working Title Administrative Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

8:00AM – 5:00PM With Occasional Nights/Weekends

VP Area U of U Health - Academics

Department 00876 - Medical Ethics

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $47,500.00

Close Date

Open Until Filled Yes

Job Summary

The Center for Health Ethics, Arts and Humanities Program Coordinator will oversee a variety of programs and activities serving the University of Utah Health Sciences campus and the greater University of Utah. We are looking for an enthusiastic and organized person who is interested in the planning and execution of events and activities in service of the Center’s mission: to educate health professionals in bioethics, clinical ethics, and health humanities, while nurturing empathy and humanitarian values; to provide consultations on ethical issues related to patient care and healthcare research and to provide professional service to the University of Utah, Utah, the Mountain West, and nation. The Center for Health Ethics, Arts and Humanities prepares tomorrow’s healers to act with compassion and justice.

The coordinator will be a main point of contact and central resource for our diverse programming in ethics, arts, and humanities as they relate to healthcare, health education, and health research, serving people both on campus and in the wider community. As part of a larger Health Sciences team beyond the Center, the Coordinator must become familiar with and knowledgeable about School, College, and University processes. The Coordinator must be able to work independently as well as effectively with diverse groups and possess strong communication, coordination, and organizational skills. General duties include facilitating communication among Center faculty, planning and organizing activities and events, on-campus and off-campus outreach, information gathering and analysis, and assisting other staff with existing programs.

Responsibilities

Essential Functions

The Coordinator will be a main point of contact for the activities and events of the Center for Health Ethics, Arts and Humanities. Responsibilities include but are not limited to:

• Overseeing day-to-day activities: managing communication, monitoring and updating website/social media information, tracking participation, preparing and editing documents.

• Coordinating and maintaining multiple programs, some of which occur simultaneously, and being available to make informed, on the spot decisions to ensure activities are executed effectively and efficiently.

• Planning and implementing activities for all program functions – setting up meetings/events, establishing and maintaining tracking and reporting functions, and ordering food and supplies for activities as needed.

• Acting as a representative and liaison with all program entities within the Health Sciences.

• Monitoring program quality and effectiveness. Assisting with any program questions or issues that arise.

• Writing, editing, and distributing program-related materials.

• Working with other coordinators and programs, especially within the Office of the Associate Vice President for Health Sciences Education.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

CATEGORY IIA POSITION

This position is considered Category IIA : Not required to be on campus and has the ability to telework remotely. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID -19 Telecommuting Agreement.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Interested in or curious about the work of the Center.

• 2+ years of relevant experience managing, overseeing and tracking complex programs and/or grant proposals.

• Service-oriented, can handle tight deadlines, and manage multiple projects simultaneously.

• Possesses advanced analytical and comprehension skills, as well as exceptional interpersonal skills.

• Proficiency with Microsoft Office.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.