DEFINITION Work assignments routinely come directly from department division managers and engineering staff. Work is reviewed primarily through results obtained. Acts as assistant to the Public Works Staff and coordinates Public Works clerical support staff. Performs a variety of complex clerical, secretarial and receptionist duties for which considerable typing and word processing skills are required. This class is distinguished from lower level classes by the advanced skills and knowledge required to perform related tasks, decreasing the consequence of errors, and maintaining the confidentiality required. Assigns tasks and schedule for department support staff positions. This is a confidential position. SUPERVISION RECEIVED Works independently, under direction of the Public Works Director. SUPERVISION EXERCISED Supervision of others may be a responsibility of positions in this class. ESSENTIAL FUNCTIONS The following information is not all-inclusive. \' Manages and coordinates the administrative activities of the Public Works administration and engineering divisions, including oversight of all clerical and administrative functions. \' May assist in preparing and/or assigning account numbers to project pay requests. \' May assist in tracking project progress and budget compliance. \' Prepares Department time sheets. \' Coordinates, proofs, and edits all contract documents for the department, including construction contracts, quotes, proposals, and engineering/consulting services agreements. \' Processes required BOLI paperwork for public improvement projects, including responsibility determination, BOLI fees and paperwork and annual reporting. \' Assists in preparation of the department\'s reports for the City Council agenda packet. \' Prepares and edits City Commission agenda and minutes, taking minutes at meetings as needed. \' Assists in preparation of the department\'s budget including preparing documents for final submittal to the City Manager. \' Provides support to director, division managers and superintendents in tracking and managing approved budgets. \' Edits, proofs and prepares in final form department\'s correspondence including composing letters as needed and preparing documents such as the department\'s Capital Improvement Program for publishing and posting on the website. \' Tracks and updates leases of City owned facilities at the Roseburg Regional Airport. \' Coordinates annual inspections and tracks compliance with aspects of lease requirements such as ensuring insurance certificates are current. \' Works directly with airport customers on new and revised leases. \' Provides support in all aspects of airport management when requested. \' Works with maintenance and engineering staff to ensure collection of required storm drainage data at the airport. \' Backs up receptionist when needed, performing customer service at the Public Works counter and answering incoming calls. \' Designs and builds Access database and Excel spreadsheet applications as needed by the Department, e.g. contract and agreement management, airport leases, grant pay requests and progress reports. View complete job description at https://www.cityofroseburg.org/departments/human-reso