Job Information
Mary Cariola Children's Center RECEPTIONIST/ADMINISTRATIVE ASSISTANT in Rochester, New York
Description
Pay Rate: $16-$21 per hour
Duties and Responsibilities
Receptionist Duties:
Serve as the back-up receptionist during student arrival/dismissal and the receptionists’ breaks
Provide substitute coverage when a receptionist is absent at any campus
Answer multi-line phone system, directing calls to the appropriate party or taking messages when necessary
Collect, enter, and disseminate student and staff attendance data
Answer emergency calls for nursing and behavioral support, acting calmly and quickly to dispatch teams to the location of emergency
Play an integral role in student arrival and dismissal by using the paging system, call board, and intra-school Verizon phones to provide information to classrooms
Interact with people on the telephone and personally in a responsive and appropriate manner while also accurately performing job tasks
Create a positive environment by welcoming visitors in person or on the telephone
Connect visitors to appropriate Mary Cariola Staff, maintaining consistency with internal procedures
Administrative Assistant Duties:
Format and type all reports, forms, records and other related materials as requested with accuracy
Create, file, and maintain documentation in student central files including preparing files for meetings, archiving files when students exit the program or transition to another building, etc.
Ensure central files are secure and accessed only as appropriate
Manage other clerical requirements including filing, copying and mailing as requested
Develop, prepare, and distribute memos, newsletters, flyers, etc. as requested or needed
Handle time sheet distribution and review of completed time sheets
Maintain and enter time taken in the Leave Tracking System for staff supervised by the Vice Principals and Principals
Distribute materials between campuses as needed
Other Duties:
Follow and implement all Agency policies, procedures and/or processes
Follow school safety plans including the use of secure doors, issuing visitor badges, and verifying identification documents
Perform emergency response duties as assigned
Other duties as assigned
Qualifications
High School Diploma or GED
Minimum of 2 years related experience and/or training, or equivalent combination of education and experience
Ability to read, write, speak and understand English including interpreting documents such as safety rules, procedure manuals and operating/maintenance instructions
Valid NYS Driver’s License
Must have strong organizational and problem-solving skills
Preferred Qualifications
- Previous experience or specialized training in computers, switchboards and reception
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)