Job Title: Administrative Assistant

About our company:

The Raymond Corporation is a member of the Toyota Industries family of companies. We empower you to do great work in a company with 100 years of success, innovation and growth. Our Associates are the foundation of our continued success. If you’re innovative and enjoy the thrill of making things happen - share our vision and grow with us.

About the position:

We are seeking an Administrative Assistant to work onsite at the Toyota Material Handling of North America Development Center in Rochester, New York. The Administrative Assistant will perform a variety of diverse and confidential clerical and administrative duties in support of the Chief Energy Engineer and TMHNA Development Center. In this role, you will:

• Serve as the Administrative Assistant to the Chief Engineer and Development Center to enable effective prioritization, time management and execution of duties.

• Perform work under limited guidance where you will handle complex tasks.

• Provide excellent customer service while managing internal and external stakeholders over the phone and in person.

• Schedule and confirm appointments, arrange meetings and rooms, and coordinate travel arrangements.
• Handle special administrative projects such as business proposals, weekly reports, and preparation and maintenance of department budgets.
• Develop and prepare visual aids such presentations, charts, and graphs for presentation at high-level meetings that often involve outside companies.
• Compose both routine and complex correspondence and reports for the department.
• Process department paperwork and obtain appropriate approvals in a timely manner.
• Handle sensitive information professionally with respect to confidentiality.
• Takes notes and action items for offsite meetings; distributes and follows up with owners.
• Resolve routine inquiries and concerns.
• Establish and maintain a variety of files and records.
• Arrange catering for onsite and offsite meetings.
• Order and maintains stock of office supplies.

About the schedule:

This position is Monday – Friday working 1st shift.

About the work environment:

This role is fully onsite in Rochester, New York.

About you:

• 4+ years of related Administrative Assistant experience.
• Strong business acumen, organization, relationship building, problem solving, analytical, and project management skills.
• High regard for ethics, integrity, and confidentiality.
• Effectively communicates across multiple levels from associate to executive.
• Understanding office technology and software. Must be proficient in Microsoft Office Suite.
• Ability to multitask and prioritize to meet deadlines.
• Interested in working fully onsite in Rochester, NY.

It would be great if you had:

• An Associate’s Degree.
• Experience with Ariba or other invoice systems is preferred.
• Experience working with Concur or other travel booking/expense reporting systems is preferred.

About the total compensation package:

Wage - $21.38 - $27.37 per hour. Compensation depends on the selected candidate’s education and experience.

Benefits - We recognize the value of a comprehensive benefits program for our employees and work tirelessly to make sure our package meets the needs of our employees and their families. Eligible employees can elect and participate in a variety of benefits including:

• Vacation available on day 1
• 10 paid holidays
• Medical and Rx Plan options
• Dental and Vision Plan options
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA) for medical and dependent care
• Life Insurance and AD&D
• Short-Term and Long-Term Disability
• Accident, Critical Illness, and Indemnity Insurance
• ID Theft Protection
• Comprehensive 401(k) retirement plan with company match
• Profit Sharing Plan based on annual profitability
• Long-Term Care Insurance
• Vacation, Sick, & Volunteer Time
• Tuition Aid Program