Administrative Assistant-Student Affairs

Job Number Full/Part Time Schedule Salary

31593052 Full Time 8AM - 5PM $56,982 - $81,683

Position Information

Under the supervision of the Financial Operations Manager (FOM), coordinates, oversees, and/or performs a wide variety of financial and administrative support activities for the School of Medicine (SOM) Department of Student Affairs. Provides support for the day-to-day various administrative support functions within the department. Initiates procurements, web recharges, travel coordination, and processes reimbursements. The Administrative Assistant will provide primary support for assigned unit retreats, staff unit meeting, activity logistics, farewell events, etc. Responsible for documenting, communicating, and disseminating departmental, campus, and UC policies and guidelines; fostering and sustaining appropriate customer/client relations.

The salary range for the Administrative Assistant for Student Affairs is $56,981.52 - $81,682.56 annually. The expected pay scale for this position is up to $79,364.88 annually. We base placement within these ranges on the individual's qualifications as they relate to this position.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Education

Education Requirements

Degree Requirement

Bachelor's degree in a related field. Preferred

Experience

Experience Requirement

A minimum of four (4) years of related experience or an associate degree and two years of related experience is required. Required

Demonstrated administrative experience in a university or higher education environment. Required

Minimum Requirements

Ability to maintain confidentiality, exercise discretion and sound judgment.

Ability to work within a team and establish and maintain cooperative working relationships. Ability to interact effectively as an individual and a team member with department staff, faculty, students and outside community members.

Demonstrated ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Demonstrated skill in creating and editing documents in word processing applications using advanced features and creating spreadsheets and reports using Word, Excel, Power Point or other software applications.

Exceptional organizational, time management and general office management skills. Ability to prioritize and meet deadlines working with frequent interruptions. Ability to work on multiple assignments and manage time effectively to ensure deadlines are met in a fast-paced office.

Excellent oral, written, presentation, and interpersonal communication skills. Skill in communicating effectively and professionally using tact and diplomacy with a diverse population.

Skill in accurate record keeping with strict attention to detail.

Ability to work with people from diverse cultural backgrounds

Preferred Qualifications

Knowledge of University policies and procedures related to procurement practices, equipment management, general accounting practices, account reconciliation, travel and entertainment reimbursement.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview (https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html)