Campus Parking and Safety Administrative Coordinator

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Campus Parking and Safety Administrative Coordinator

Salary

$37,000.00 - $50,000.00 Annually

Location

Pueblo, CO

Job Type

Full Time

Job Number

GGJ-7029-03/24

Department

Colorado State University Pueblo

Opening Date

04/03/2024

FLSA

Determined by Position

Primary Physical Work Address

2200 Bonforte Boulevard Pueblo, CO 81001

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

HR margaret.miller@csupueblo.edu

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

The Operations and Advancement division oversees a strategic selection of campus enterprises and responsibilities, including Facilities Management; the campus physical plant and construction; Parking and Safety; Auxiliary Services; Hispanic Serving Institution Initiatives, Marketing, Communications & Community Relations; and the Denver-based Advancement team. This diverse portfolio allows the teams to imagine long-term partnerships; support a campus master planning initiative; establish new fundraising opportunities as long-term drivers for new and evolving academic and student experiences; to develop meaningful relationships and pipelines with alumni graduates; and to message and share CSU Pueblo’s statewide engagement and impact to stakeholders in Denver and beyond. The team's objective is to build and strengthen CSU Pueblo’s ten initiatives of Vision 2028 and to support the campus ecosystem while working toward achieving the three wildly important goals of the university: elevating the appeal of campus, enhancing student success, and developing our people. CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world.

Description of Job

This position will play a crucial role in supporting the daily operations of the campus parking and safety departments. This position will be responsible for providing administrative assistance to the Director of Campus Safety and to the Parking Manager, assisting with various tasks related to campus security, emergency preparedness, campus parking requirements and safety compliance.

Primary Duties

Provide administrative assistance to the Director of Campus Safety and Parking Manager including managing calendars, scheduling appointments, and handling correspondence.

• Maintain organized filing systems for documents, reports, and other relevant materials.

• Maintain accurate records of campus safety incidents, including incident reports, investigations, and resolutions.

• Coordinate drills and exercises to test the effectiveness of emergency preparedness measures and identify areas for improvement.

• Generate regular reports on campus safety and parking activities, trends and compliance metrics as requested.

• Respond to inquiries and requests for information regarding campus safety and parking policies, procedures, and services.

• Assist with coordinating meetings, training sessions, and outreach events related to campus safety and parking initiatives.

• Provide courteous and helpful customer service to students, faculty, staff and visitors, addressing their concerns and resolving issues in a timely manner.

• Handle confidential information with discretion and maintain confidentiality in all aspects of the job.

• Manage incoming calls, provide information, and take messages, and direct calls to appropriate individuals or departments.

• Use the centralized parking computer system to assist Parking Manager with processing tickets and fines to include voiding, billing, correcting errors and ensuring the correct information is downloaded to the University’s computer system.

• Enter Clery data into the campus safety database; ensure information is up-to-date and easily accessible.

• Maintain accurate records and databases related to parking permits, citations, safety incidents, and security measures.

• Assist with compiling information for regulatory compliance reports and accreditation requirements as necessary

• Prepares all purchase orders in Kuali system with appropriate account numbers from budget in a timely and accurate manner.

• Prepares reports from Administrative Information System (AIS) as needed.

• Prepares deposits in a timely and accurate manner.

• Compiles receipts, invoices, requisitions to be filed, processed for payment in a timely and accurate manner.

• Maintains records retention as required by Campus records retention policy.

• Monitor inventory levels of office supplies, place orders for supplies as needed, and ensure efficient use of office resources.

• Coordinate basic technical support for office equipment, troubleshoot issues, and liaise with IT support as needed.

Ancillary Duties:

Other duties as assigned.

Salary Range

$37,000 - $50,000

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• High School Diploma

• MS Office Systems

• Experience working with multi-offices and a diverse population.

• Experience managing multiple department needs.

Preferred Qualifications

• Associate degree or above

• Bilingual in English and Spanish

Supplemental Information

All interested candidates must apply through the online application system.No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position:

• a letter of intent (cover letter) explaining how you meet the minimum or preferred qualifications for this position

• a current resume or CV

• unofficial or official transcripts showing the required degree conferred

• current contact information for threeprofessionalreferences, either within the online application or as an attachment.

Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled; applications received by 11pm Wednesday, April 17th, 2024, will receive full consideration.

About Colorado State University Pueblo

Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 byU.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

• Medical and prescription insurance

• Dental insurance

• Vision insurance

• Flexible benefit plan

• Basic term life insurance

• Voluntary term life and AD&D lnsurance

• Long-term disability insurance

• Employee assistance program

• Travel accident insurance

• Voluntary critical illness and accident insurance

• Annual and sick leave

• Retirement plans

• Employee and dependent tuition discounts

• State employee discounts via BenefitHub

  Other incentives include v arious on-campus event, recreation, and meal discounts.

About Pueblo, Colorado

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources& Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Have you attached the required cover letter explaining the extent to which you meet the minimum requirements and the preferred and essential competencies for this position?

• Yes

• No

  02

  Have you uploaded the required resume/CV?

• Yes

• No

  03

  Have you uploaded unofficial transcripts as evidence you meet the minimum educational requirement?

• Yes

• No

  04

  Have you included the required three professional references with current contact information?

• Yes

• No

  05

  Do you acknowledge that failing to include the required attachments will result in your application not being considered?

• Yes

• No

  Required Question

Agency

State of Colorado

Address

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Website

https://careers.colorado.gov/

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