Description

Are you an experienced Executive Assistant with exceptional organizational skills and a talent for managing complex schedules, taking meeting minutes, and more? Robert Half is seeking a proactive, detail-oriented professional to support senior leadership at a respected organization in Portland. This role is ideal for someone who excels in executive support and thrives in a fast-paced, dynamic environment. Apply online today!

Responsibilities:

• Serve as the primary liaison between the executive and internal/external stakeholders, managing communication, emails, and correspondence.

• Coordinate and manage the executive’s calendar, including scheduling meetings, appointments, and making travel arrangements (both domestic and international).

• Prepare, edit, and organize reports, presentations, and documentation for executive meetings, board meetings, and conferences.

• Organize and facilitate high-level meetings, including setting agendas, taking detailed minutes, and ensuring follow-up on key action items.

• Manage the executive’s inbox by prioritizing and responding to emails, ensuring prompt communication and follow-ups.

• Oversee special projects, ensuring timely completion, and provide general administrative support, such as managing budgets, invoices, and expense reporting.

• Conduct research and gather information for reports, proposals, or meetings as needed.

• Screen incoming calls and requests, redirecting them when appropriate and ensuring effective communication within the executive team.

• Handle confidential and sensitive information with utmost discretion and professionalism.

• Assist in organizing company events, staff meetings, and team-building activities for the leadership team.

  Requirements

• 2-3+ years of experience in an Executive Assistant capacity.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Exceptional organizational and multitasking abilities, capable of prioritizing tasks efficiently.

• Strong communication skills, both written and verbal, with a courteous, professional demeanor.

• Proven ability to manage sensitive and confidential information with discretion.

• Proactive, resourceful, and detail-oriented approach to problem-solving.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .