Administrative Coordinator

The Department of Medicine, Division of Cardiology, and the Vascular Medicine Institute at the University of Pittsburgh seeks a qualified Administrative Assistant III - Administrative Coordinator. The Administrative Coordinator position provides high level administrative support for the faculty and administration of the VMI. This role will serve as the primary coordinator for conferences, publications, grant support, web management, and operational support for leadership.

Main duties:

1. Research Conference Coordination 2. Publications 3. Website management 4. Grant support/MTAs/CDAs 5. General admin support for 8 faculty: Feng, Hazra, Ofori-Acquah, Okawa, Wu, Xu, Yien, Zhang 6. General operational support to admin leadership team

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

Computer skills, organizational skills, interpersonal skills, time management skills. Ability to prioritize is essential. Must be detailed oriented. Knowledge of University of Pittsburgh policies preferred.

Physical Effort

This is a relatively sedentary position. May need to escort faculty and visitors through university. May need to walk to other labs and university offices.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant III Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 5 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Mon-Fri Standard Hours Work Arrangement: Mon-Fri Standard Hours Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI239476935