University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Manager Research Project A (Department of Dermatology)

Job Profile Title

Manager Research Project A

Job Description Summary

The Project Manager will manage the day-to-day operations of investigator-initiated health disparities and equity focused clinical research studies with various funding sponsors (government, industry, foundation). The primary responsibilities of the Project Manager will range from planning and developing guidance materials, data collection methods, and tracking systems for study operations to monitoring external site performance and study close-out procedures. As a leadership role within the lab, the Project Manager will supervise research coordinators and take the lead in cultivating effective relationships with various collaborators, sponsors, and community partners. The Project Manager will be responsible for ensuring regulatory compliance by all sites relying on Penn's IRB as the Central IRB and overseeing regulatory compliance by sites operating under their own institution's IRB. The ideal candidate for this position will have the ability to manage a dynamic pace and varied research- related responsibilities in accordance with University of Pennsylvania, GCP, FDA, and other governing-entity guidelines.

Job Description

Job Responsibilities

• Operations Management

  Develop and maintain study documents including protocols, consents, manuals of operations and procedures, data and specimen collection forms, training materials, marketing materials, site outreach materials, and study/data presentation materials in various formats.

  Identify and lead collaboration with various departments and external organizations, such as IDS, CRCU, CHPS, collaborating academic medical centers, community organization, private practice physicians, etc. as needed for study operations.

  Lead the training and oversee implementation of study procedures of external study sites.

  Oversee all research visit activities including recruiting, screening, enrolling and data and/or sample collection, data and/or sample transmission for assigned research studies.

• Regulatory Management

Implement regulatory plans for multi-site studies, effectively assigning team members as needed for preparation of regulatory documentation .

Prepare and track all regulatory submissions for assigned studies including initial reviews, modifications, continuing reviews, deviations, and study close-outs.

Ensure regulatory compliance by all sites relying on Penn's IRB as the Central IRB and overseeing regulatory compliance by sites operating under their own institution's IRB, if applicable.

Prepare and submit all required documentation and reports for SAEs and protocol deviations per UPenn, sponsor, FDA and other applicable regulating entity requirements

• Data Management

Lead the organizational planning for electronic data capture systems (EDCs) and track the build-out and maintenance of the EDCs for each assigned project ensuring data is collected and stored in accordance with HIPAA and University guidelines.

Oversee data entry, tracking data quality and completeness, and monitoring completion of study procedures at internal and external study sites.

Review interim and final data reports to identify and address missing data and data discrepancies.

Prepare and maintain data reports for progress reporting to investigators, funding sponsor, collaboration institutions, and community partners.

• Supervision

  Supervise trainees/students and study canvassers and manage workload and performance.

• Additional Responsibilities

Coordinate and facilitate project meetings including setting agendas, reserving conference rooms or sending virtual meeting information.

Adhere to all University of Pennsylvania, GCP, and FDA guidelines.

Position involves work-related responsibilities that may occur outside of usual M-F 8am-5pm business hours.

Perform additional duties as need to ensure success of project and lab operations.

Qualifications

• Bachelor of Arts or Science and 3 to 5 years of experience or equivalent combination of education and experience is required.

• Knowledge of IRB and Human Research Protection Regulations

• Experience working directly with patients

• Ability to follow detailed clinical research protocols

• Excellent communication and interpersonal skills

• Excellent organization skills and demonstrated attention-to-detail

• Excellent leadership and management skills

• Ability to work independently with minimal supervision

• Ability to multi-task and be flexible in both task and schedule including possibilities of night/weekend work

• Proficient with Microsoft Office Suite and electronic database management

This position is contingent upon funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$51,824.00 - $75,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.