Position Overview

Position Title Executive Administrative Assistant to the President Department 110000 - Office of the President Position Type Regular Position Classification Full-Time, 12 months Grant/Gift Funded (all or a portion)? No If Temporary or Grant Funded, Start Date and End Date  

Position Description/Posting Details

+-----------------------------------+-----------------------------------+ | Posting Number | S1133P | +-----------------------------------+-----------------------------------+ | Position Summary | The Executive Administrative | | | Assistant to the University | | | President plays a critical role | | | in supporting the President in | | | their administrative duties, | | | ensuring smooth operations, | | | effective communication, and | | | efficient workflow within the | | | Office of the President. This | | | position requires a high level of | | | professionalism, discretion, and | | | organizational skills, as well as | | | the ability to handle a wide | | | range of responsibilities with | | | tact and diplomacy. | +-----------------------------------+-----------------------------------+ | Essential Duties | Communication and Liaison: | | | | | |   | | | | | | - * Serve as the primary point | | | of contact for internal and | | | external stakeholders seeking | | | to communicate with the | | | President and the Office of | | | the President, including | | | phone calls, emails, and | | | mail. | | | - * Conduct research and | | | gather information to | | | determine a course of action | | | for aforementioned | | | communications and prioritize | | | them accordingly. | | | - * Draft, proofread, and edit | | | correspondence on behalf of | | | the President. This includes, | | | but is not limited to | | | responding to inquiries, | | | scheduling meetings, | | | disseminating information, | | | following up on action items, | | | and writing letters and notes | | | such as invitations, | | | acknowledgements, thank-you | | | notes, requests for support, | | | and responses to questions | | | about university initiatives. | | | - * Assist the Chief of Staff | | | with facilitating | | | communication between the | | | President and other | | | university administrators, | | | faculty, staff, students, | | | alumni, trustees, government | | | officials, donors, and | | | external partners. | | | | | | Administrative Support: | | | | | | - * Manage the President's | | | schedule, including | | | scheduling meetings, | | | appointments, and events to | | | ensure proper prioritization | | | and optimum use of time. | | | - * Manages the President's | | | travel schedule and serves as | | | liaison to the Finance Office | | | to processes all business | | | expenses resulting from the | | | President's travel and | | | events. | | | - * Proactively organizes | | | meeting and event materials | | | and documents for the | | | President and follows up with | | | proper points of contact to | | | ensure the President is | | | briefed and prepared for | | | their role in the meeting or | | | event. | | | - * Serves as liaison for | | | events involving the | | | President including working | | | with University | | | Communications and office | | | liaisons across campus to | | | ensure the President has all | | | necessary information for | | | events (e.g., attendance, | | | talking points), finalize all | | | event materials for the | |