*Job Summary: *

The accounts payable specialist is responsible for various duties related to maintaining accurate and current accounts payable including data entry and timely communicating with appropriate individuals or entities regarding charges, payments, notices, the status of accounts payable and related information. The accounts payable specialist manages outgoing bills and invoices on behalf of the company. These bills might include utility payments, product or inventory invoices, employee expense accounts and reimbursements.

ESSENTIAL FUNCTIONS:

Some of the other specific duties associated with this position include:

• Process invoices for all entities by verifying transaction information, scheduling, and preparing disbursements, obtaining authorization of payment.

• Ensures all transactions are supported by appropriate documentation and files are maintained according to record retention requirements.

 •Generate po's.

•Maintain accurate vendor ledgers and files, to include but not be limited to entering and updating ledger information, posting, and correcting charges.

• Research statements to ensure all invoices have been paid. Ensure prompt payment discounts applied and follow up as necessary.

• Required to work directly with vendors and their agents to ensure all accounts are accurate and up to date.

• Disseminating and/or mailing of accounts payable payments

• Complete all company forms, documenting appropriate communications and payable information for vendors.

• Resolves account discrepancies by investigating documentation, issuing payments and/or adjustments.

• Review and process credit card reconciliations

• Assist in the annual external audit(s).

Other duties as assigned:

• Cross train and serve as back-up for other functions within the department.

• Other duties as assigned by the accounting manager.

• Special projects.

REQUIRED KNOWLEDGE AND SKILLS:

• An Associate's degree in finance is required, but a Bachelor's is preferred.

• 2-3 years experience in Accounts payable.

• Understanding of internal controls and compliance

• Excellent attention to details

• Excellent written and oral communication skills.

• Demonstrated interpersonal skills.

• Demonstrated analytical ability, abstract reasoning skills, and excellent organization skills.

• Operational proficiency with automated tools and software.

• Ability to prioritize and work independently in a fast-paced environment.

WORKING CONDITIONS:

• Conditions typical of an office environment, including computer and telephonic equipment.
• Evening and weekend hours are rarely but occasionally required, as is the availability to represent the organization at conferences, conventions, and meetings, as appropriate and/or assigned.