Job Description

Overview/Mission: The special events team traditionally plans and executes upwards of 30 events throughout the calendar year; highlighting the diverse heritage and history that exists within the borough of The Bronx. Its mission is to bring the heart of the Borough President to the many different faces and cultures that make up the people of The Bronx by connecting the community and the BP through each of these events. The team has been successful with the creative, technical, and logistical elements that help an event succeed.

Goal: This department expands the audience of the Bronx Borough President’s office by creating inviting and celebratory spaces to engage the vast communities of the borough. Event locations are vetted for cultural sensitivities, transportation access and ADA compliance. When we unite with other boroughs to create events of greater presence, our goal is to expose the mind and heart of Bronx leadership.

Staff Responsibilities:

The coordinator is responsible for producing the heritage events assigned to them. Each coordinator is assigned approximately 15 events per year, depending on the anticipated number of events set by the Borough President. Coordinators are responsible for the following:

Planning responsibilities:

• Participate in monthly meetings to present ideas and review upcoming events.

• Establish themes for upcoming events;

• Procure talent to perform and/or participate (i.e. DJ, singer, dancer, invocation/benediction, anthems, spoken word);

• Invite and follow-up with honorees, and participants with the details of the event;

• Ensure that all collateral materials needed for the event are created (i.e. D cor, Program, BP’s Briefing, MC’s Briefing and/or script, signage, etc.);

• Network, and maintain a list of sponsors/collaborators for events.

• Ensure that event expenses are covered. This includes the development, and solicitation of sponsors, grants, or other forms of funding opportunities, which require meetings and collaborations;

• Follow the lead of the Director of Special Events for event flow.

Day-to-Day Operations:

• Brainstorming, and communicating with sponsors, artists, and other organizers to work on the particular needs of each upcoming event;

• Designing event program;

• Responding back to the guests that have RSVP’d, and

• Organizing the d cor and inventory to be delivered to the event venue.

Qualifications

Qualification Requirements

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or

2. Education and/or experience which is equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.