Administrative Assistant

Posted on 29 December 22 by Numa Management

+ + $ - $

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Job Description Numa Management Associates is looking to fill multiple Administrative Assistant temporary position in Albany, NY. These are 24 month term positions with an estimate start time in February.

Job Summary

Our client is responsible for professional discipline of physicians and physician assistants. All complaints of misconduct are investigated.

Roles and responsibilities include:

• Sort and distribute incoming mail.

• Review incoming correspondence and draft responses where appropriate; review outgoing correspondence.

• Handle telephone calls and visitors to the office, respond to questions when necessary.

• Coordinate and arrange meetings and travel.

• Maintain office filing systems (including electronic).

• Coordinate information flow by acting as the liaison among PMC staff, other DOH employees and the public.

• Operate equipment which requires skilled use of keyboard, and knowledge of Microsoft and other software to produce correspondence, reports and other agency documents.

• Scanning and saving in electronic format.

• Data entry into Microsoft Access, Excel spreadsheets and Word documents

• Other duties as required.

  Minimum Qualifications

• Working knowledge and experience with Microsoft Office; may include Word, Excel, Access and Power Point

• Experience answering Phones

Preferred Qualifications

• Strong verbal communication skills

• Good organization skills and attention to detail

• Ability to work on multiple tasks within a given day

• Ability to work independently

• Experience with the professional medical conduct process