Description

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Our industry is rapidly evolving, and we need courageous, quick thinkers who can shape the strategic decisions that lead our business forward. Whether it’s negotiating with some of our largest global partners or creating next year’s financial plan, you can influence both our day-to-day P&L and the future direction of the company. As part of the team, you can have the opportunity to learn and use the latest data tools and technologies and explore a range of roles to grow your career. Find your place in finance on #TeamAmex.

The Executive/Admin Assistant is a critical member of Global Treasury who provides organizational support and ensures that the team’s logistical needs are met, and helps to promote a positive atmosphere and work culture. If you are a highly pro-active individual with strong organization and interpersonal skills, and who thrives in a dynamic and fast-paced environment, we strongly encourage you to apply for this role.

The successful candidate will be responsible for day-to-day administrative support for three Vice Presidents (VP) including calendar, travel, and expense management. In addition, they will support each VP’s teams on personnel-related tasks including onboarding and offboarding of colleagues, supply management, and other ad-hoc projects such as colleague engagement.

The role will require excellent communication and organizational skills. An ideal candidate will have demonstrated success in an administrative assistant role, with proven attention to detail and sound judgement. They must be able to act proactively and independently when required and have a positive attitude. Preferred candidates will have high proficiency with Outlook, Excel, Word and PowerPoint, as well as knowledge of Concur, Reserve, Cisco/WebEx, Ariba, Navigator, Payroll, and TechCare.

Key Responsibilities Include :

• Supporting Vice President-level executives with calendar management with a high level of integrity by proactively arranging, confirming, and managing meetings with all related logistics (rooms, WebEx, documents, catering, etc.) and reviewing calendars for conflicts that might occur and making necessary adjustments

• Handling high volume of inbound and outbound emails and phone calls with discretion in dealing with highly sensitive and confidential information

• Facilitating travel and expense management by coordinating necessary passport/visa documentation when needed, scheduling often complex domestic and international travel (flights, hotel and ground transportation), and preparing travel and expense reports in a timely manner

• Actively participating in meetings, managing organization charts, and maintaining team distribution lists

• Assisting team and peers with process and calendar related questions and best practices

• Managing departmental assets, supplies & services procurement and other administrative support tasks

• Performing general tasks including, but not limited to, preparing correspondence, research requested information, prepare pre-meeting materials for review

• Other related projects and duties as requested

Minimum Qualifications :

• Experience with success as an administrative assistant

• Excellent organization and prioritization skills with strong attention to detail and accuracy, particularly with calendaring

• Must be able to manage multiple tasks efficiently and effectively while meeting deadlines

• Excellent communicator who is able to influence at all levels of the organization

• Demonstrated ability to exercise sound judgment, act independently, anticipate needs, and be resourceful

• Demonstrated great attitude, positive energy and outlook, valuing personal excellence and strong work ethic with will-to-win

Preferred Qualifications :

• Highly proficient with Outlook; Proficiency with Excel, Word, and PowerPoint a plus

• Knowledge of platforms such as Concur, Reserve, Cisco/WebEx, Ariba, Navigator, Payroll, and TechCare is preferred

Non-considerations for sponsorship:

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

Qualifications

Salary Range: $24.05 to $48.10 hourly bonus benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries

• Bonus incentives

• 6% Company Match on retirement savings plan

• Free financial coaching and financial well-being support

• Comprehensive medical, dental, vision, life insurance, and disability benefits

• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

• 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

• Free and confidential counseling support through our Healthy Minds program

• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the Pay Transparency Policy Statement.

If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters.

Job: Administration

Primary Location: US-New York-New York

Other Locations: US-New York-New York City

Schedule Full-time

Req ID: 24004866