The Accounting Specialist performs a range of general accounting, bookkeeping and clerical support functions in an organization. Main Duties, Responsibilities and Job Tasks General Accounts Receivable functions Prepare and submit customer invoices Code, post and receipt payments Prepare and coordinate deposit activities; including EFT/ACH transfers and credit card Perform all necessary account and other reconciliations Monitor customer accounts for nonpayment and delayed payments Research and resolve cash/credit application issues for external and internal customers Perform credit management functions Maintain customer database and files; including sales tax exemption certificates General Payroll Functions (related to temp labor) Collect, confirm and process time sheets and overtime Generate reports to temp labor agency Process invoices from temp labor agency Prepare payments General Accounts Payable Functions Check, verify and process invoices Prepare payments for signature; either check or ACH Sort, code and enter accounts payable data Analyze discrepancies and unpaid invoices Reconcile Vendor Statements Maintain vendor database and files, including 1099 s and W-9 s Assist with AP Accruals at month-end General Support Functions Update, verify and maintain accounting journals and ledgers and other financial records Complete day end and month end closing, system and reporting procedures Find and use accounting data to resolve accounting problems and discrepancies Assist with employee expense reports Assist with preparation of annual audit Assist with annual IRS forms 1099 s etc Ensure compliance with internal accounting procedures Perform filing and other general administrative tasks as needed Liaise with other departments/customers/vendors