Summary About the Position: You will serve as a Division Chief Secretary within the Nashville District. The Division Chief secretary will support the Engineering & Construction, Programs, or Operations Division chiefs. This vacancy is for 3 positions. Responsibilities Receive and refer telephone calls and visitors. Exercise diplomacy and professionalism in determining nature of business of calls. Maintain folders/lists of upcoming meetings, conferences, appointments, project site visits and phone calls and will remind appropriate supervisors of commitment times and dates. Assist in arranging sponsored meetings, events, and conferences. Arrange detailed travel schedules/itineraries, reservations, automobile reservations, speaking engagements, etc. Maintain correspondence log for all incoming and outgoing mail for the Division Office, noting due dates for correspondence replies and tracks responses to ensure due dates are achieved. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Organization Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify at the GS-06 grade level, you must have: Specialized Experience: One year of specialized experience which includes performing a variety of clerical duties to include drafting correspondence, receiving, and controlling mail, making travel arrangements, and/or preparing time and attendance. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05); OR Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. To qualify at the GS-07 grade level, you must have: Specialized Experience: One year of specialized experience which includes utilizing established policies and procedures to communicate information to internal/external customers; typing, reviewing, and editing correspondence for correct grammar, punctuation, and format; operating several databases to manage several calendars, make travel arrangements, and/or input time and attendance. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06); OR Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. To qualify at the GS-08 grade level, you must have: Specialized Experience: One year of specialized experience which includes developing policies, procedures, priorities, and program goals to direct the flow of the Division Office; typing, reviewing, and editing correspondence for correct grammar, punctuation and format; utilizing multiple databases to manage calendars, make travel arrangements, prepare orders, and assist and/or process personnel actions and performance evaluations; coordinates ordering of supplies and equipment for the Division Office. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07); OR Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Customer Service Organizational Awareness Technical Competence Time in Grade Requirement: For GS-06 - Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). For GS-07 - Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). For GS-08 - Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) CP 51 - General Administration and Support Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Relocation/Recruitment incentive may be authorized for a highly qualified candidate and an agency determination that payment is in the Government Interest. If incentives are authorized a service agreement is required.