Shipping and Receiving

* *

Job Title:                              Shipping and Receiving

Reports To:                         Sales and Purchasing Supervisor

Wage Classification:       Non-Exempt

*Supervision:                      * No direct reports

Revision Date:                   08/31/2023

SUMMARY:  Responsible for ensuring that goods are shipped accurately, completely, and in the most timely and efficient manner according to the documented processes, including planning the transportation route, selecting the mode of transportation, tendering the order for transportation, and tracking the shipment from pick up through delivery while targeting cost reduction, freight savings, and service and contractual agreements.  This role is the primary lead for all shipping and receiving activity at Sakamura USA. Thorough ownership of the S&R role, proactive control of all relevant processes, and thorough and detailed knowledge of this area of work are both expected and crucial to acceptable performance of the role.

PRIMARY RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Utilizes various transportation provider methods and systems to facilitate material movement planning and scheduling.

Updates and maintains the shipping schedule each Wednesday, including overnight and urgent shipments to meet project deadlines and ensure that they are delivered.

Inspects inbound and outbound items and matches them with the packing slip for accounting.

Obtains necessary permits for inbound and outbound shipments as required to facilitate timely movements.

Organizes and maintains hard copy and electronic documentation supporting order fulfillment, distribution means, pricing, and contractual obligations.

Ensures compliance with all state, federal, environmental, safety, and hazardous shipping regulations.

Follows SAKAMURA parts/service established procedures effectively.

Delivers or picks up parts/tooling to and from customers and vendors before the due date.

Packs all outbound items according to carrier and customer specifications.

Tracks packages when necessary or as directed by sales staff and/or management. Informs production, sales, office, field service and tooling of status and tracking number.

Reports items shipping in/out and returns/signed out parts daily.

Maintains good inventory records (perform regular cycle counts).

Adjusts quantity on hand in QuickBooks.

Obtains SDS sheets for all required items that are received or brought into SAKAMURA USA Inc.

Gives customer signed packing slips to sales department immediately for issuing the invoice.

Maintains lost and damaged reports (Make reports and take pictures when damaged packages are received).

Maintains good records of inspection documents on the server for received parts and tooling.

Checks shipping schedule from Sakamura Group with open purchase orders daily.

Inspects parts and their condition for incoming/outgoing shipments according to packing documentation.

Works with prod