Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant

The primary function of this position is to provide administrative support to the Regional Service Manager and the Marion Branch Service Manager. Duties include general purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Answering all inbound phone calls and distributing calls to appropriate people and departments.

• Answer incoming service calls and distribute them to Service Manager & Service Fitters.

• Miscellaneous filing.

• Ordering and maintaining the Equipment Report (lifts, lulls, gators, etc).

• Maintain GPS Tracking Report.

• Maintain the service manpower schedule.

• Keep track of time-off schedule of office, fitters, inspectors.

• Follow-up with customers on any inspections outstanding balances for A/R.

• Schedule Inspections.

• Schedule Service Jobs / Tickets.

• Setting up new customers in Falcon.

• Update & maintain existing sites in Falcon/CRM.

• Entering & updating inspection frequencies.

• Creating work tickets for inspections, service, A&D and special hazards/extinguishers.

• Order inspection forms & tags.

• Maintain inspection materials inventory.

• Toolbox talks.

• Ship any outgoing shipments via UPS & FedEx.

• Order & maintain office supplies.

• Print drawings and specifications for bids.

• Obtain permit information.

• Submit big bond requests.

• Update and maintain jobs to bid report.

• Attend any necessary meetings.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.

• 3+ years of administrative experience is required.

• Construction industry experience is a plus.

• Previous accounting experience is a plus.

Computer Skills:

• Significant experience with Microsoft Office (i.e., Word, Excel) applications required.

Required Attributes:

The requirements listed below are representative of characteristics and demonstrated capabilities to perform this job successfully.

• Ability to positively interact with all branch members.

• Ability to make independent decisions and problem solve.

• Ability to plan, organize and implement company objectives, policies, and procedures.

• Must be a self-starter.

• Must build positive working relationships with multiple levels of employee and management.

• Must prospect for sales.

• Must demonstrate integrity and professionalism.

• Must demonstrate commitment to company values.

• Must possess excellent written and verbal communications skills.

• Must prioritize in a fast paced multi-task environment.

• Must have demonstrated ability to perform basic business mathematical functions.

• Must work with minimal supervision.

• Must demonstrate ability to work effectively in a team environment.

• Must comply with all operating policies, procedures, executed Plans, and Programs.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Qualifications

Education

Required

• High School or better

Preferred

• Associates or better

Experience

Required

• 3 years: Previous administrative experience.

Preferred

• Construction industry experience.

• Previous accounting experience.