Temporary Real Estate Services Administrator

Job ID

156908

Posted

01-Mar-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Property Management

Location(s)

Los Angeles - California - United States of America

About the role

• As a CBRE Real Estate Services Administrator, you will provide general administrative support and assist with tenant and vendor customer service needs.

What you’ll do

Perform a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Work with building technician staff and vendors to compile a list of maintenance items, open work orders, and coordinate status of work assigned to vendors.

Coordinate tenant events and appreciation. Assist with publication and issuance of tenant newsletter.

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

Assist with budget preparation by researching costs for supplies and services and acquiring bids as directed. Follow bid process guidelines. Assist with preparations of monthly and quarterly management reports.

Assist with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.

Administer accounts payable and accounts receivable. Code invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Other tasks as we assign.

What you’ll need

High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.

Understand basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Ability to understand and carry out general instructions and problem solve in standard situations.

Intermediate to advanced skills with Microsoft Office Suite.

You are currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• At CBRE, we pride ourselves on our RISE values of Respect, integrity, Service and Excellence! CBRE is the global leader in commercial real estate and investment.

• We offer a wide range of benefits including 401k, company paid holidays and paid time off.

*California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range for the Temporary Real Estate Services Administrator position is $25-28 hr. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Benefits for Full-Time Employees:

• Corporate welfare benefits, which includes medical, dental, vision, disability, health care and dependent care reimbursement accounts, life and AD&D insurance

• 401(k) Plan

• Paid time off, parental leave, and holidays are available as established by Company policy

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)