Description/Job Summary

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial duties.

Responsibilities/Duties

• Answer multiple phone lines ; screen and direct calls them as appropriate

• Maintain calendars, schedule meetings, and arrange conference/teleconference calls

• Draft documents, business development pitches, and prepare stock certificates

• Assist with the maintenance and management of physical and electronic files

• Create, revise and proofread letters and various legal documents

• Create and maintain attorney files in both print and digital formats

• Support attorneys in all aspects of client onboarding

• Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department

• Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs

• Prepare and process client bills, working closely with Billing department

• Process expenses through Firm expense application (Chrome River)

• Prepare attorney diaries through Firm diary application (Intapp)

• Provide backup coverage for other assistants

• Perform other duties as assigned

Required Skills

• Ability to effectively present information verbally and in writing

• 1 to 2 years of secretarial experience in an office environment required

• Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications and systems

• Proficiency in MS Word required

• Basic math skills: addition, subtraction, multiplication, division

• Strong attention to detail

• Must be able to work collaboratively in a team environment

• Ability to use diplomacy and discretion in relaying information

• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Preferred Skills

• 3 years of secretarial experience in the M&A group of a law firm preferred

• Basic knowledge of MS Excel and PowerPoint preferred

Required Education

• High School Diploma or GED equivalent required

Preferred Education

• Associates Degree preferred

Details

CA only: The estimated base salary range for this position is $80k to $95k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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