Description

As an Administrative Assistant, you will play a crucial role in providing administrative and project support to Pathologists, Residents, and Fellows within the Department of Pathology & Laboratory Medicine. Your primary duties include:

• Scheduling meetings, conferences, and managing calendars (high-volume).

• Performing clerical duties such as answering phones, maintaining files and databases.

• Drafting correspondences, preparing forms, and assisting in creating reports.

• Processing travel arrangements and expense reimbursements.

• Monitoring and replenishing office supplies inventory.

• Assisting with library searches, manuscript and research preparation, and quality assurance/performance improvement reports.

Salary Range: $28.23 - $40.44/hourQualifications

• Must have at least one year of experience working in an office/administrative setting.

• Ability to manage short-term and long-term projects and committees.

• Ability to prepare forms, correspondence, and memos with accuracy and speed to meet deadlines, including knowledge of different font styles and sizes and graphics to produce various effects.

• Skill in making travel arrangements including knowledge of travel modes, reservations techniques, air and ground transportation and time zone changes.

• Proficiency in Microsoft Office Suite.

• Ability to occasionally work outside of normal schedule, including weekends.

• Ability to transport up to 25 lbs.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.