Administrative Assistant to the Vice President for Diversity, Equity, and Inclusion

Requisition ID: 2024-7760

of Openings: 1

Location: US-UT-Logan Category: Other Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Diversity Equity and Inclusion Department: Vice President-DiversityEquityandIncl Advertised Salary: Minimum $45,000; Commensurate with Experience plus Excellent Benefits

Overview Utah State University seeks an experienced and highly professional, administrative assistant to provide comprehensive administrative support to the Vice President for Diversity, Equity, and Inclusion (VP), performing functions and responsibilities critical to the daily functioning of the VP office and affiliated units.

Responsibilities Administrative Support:

• Manage VP's calendar, schedule meetings, arrange travel, and handle correspondence.
• Screen inquiries and requests, prioritize schedules, and exercise judgment in managing the VP's time effectively.
• Organize meetings and special events, coordinate all aspects including scheduling, venue booking, and agenda preparation.
• Maintain inventory of office supplies and orders as needed.
• Manage print orders and approvals for various departmental materials.
• Compose and format various documents, including notetaking during division meetings.
• Proofread and provide suggestions for divisional materials, publications, and websites.

• Maintain cleanliness and organization of office spaces, ensuring a welcoming environment for all guests. Communication and Coordination:

• Coordinate communications regarding division meetings, including agenda creation and distribution of meeting minutes.

• Manage departmental email communications and respond to inquiries promptly.
• Collect and distribute mail and packages for department members, and manage outgoing mail as required.
• Collaborate with IT to procure technology, maintain key inventory, and manage maintenance requests for departmental spaces.

• Serve as the primary point of contact and liaison with other university offices, individuals, and external constituents . Project and Event Management:

• Manage space reservations and coordinate setup for meetings and events, including liaison with event services and catering.

• Track RSVPs for department events and manage attendee accommodations and dietary restrictions.
• Design and update bulletin boards with relevant information and upcoming events.

• If needed, track and manage proposals through the Curriculog system. Human Resources and Operations:

• In collaboration with Business Services and HR, manage job postings, applicant information, and hiring processes for the department.

• Supervise team meetings for department assistants, offering support and guidance as necessary.
• Manage asset tracking, equipment distribution, and facility maintenance requests.
• Manage regular bill payments, subscriptions, and services for the department.
• Supervise hourly staff and student employees as needed. Note: Other duties as assigned.

Qualifications Minimum Qualifications

• Six years of experience; or vocational/technical training/associate degree in an office or business... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any ot her status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).