General Office Assistant 5-E7 - Abandoned/Stolen Vehicle Sub Unit

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General Office Assistant 5-E7 - Abandoned/Stolen Vehicle Sub Unit

Salary

$39,145.60 - $55,411.20 Annually

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

2301-24-CRD030

Department

Department of State

Opening Date

06/26/2024

Closing Date

7/7/2024 11:59 PM Eastern

Bargaining Unit

UNITED AUTO WORKERS (UAW)

• Description

• Benefits

• Questions

Job Description

POSITION DUTIES - This position assists in reviewing errors processed through the Abandoned Vehicle Program. This person must have knowledge of the Abandoned Vehicle program and procedures. This position also assists with reviewing vehicle/recreational vehicle records that have been rejected as errors or have not yet updated to the system of record. In addition, this position will assess and review stolen vehicle record error reports for

corrections.

Position Description - General Office Assistant 5-E7 (https://mcsc.state.mi.us/AgencyPDFs/CRD030PD2.pdf)

APPOINTMENT TYPE/BENEFITS - This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the state.

MDOSJOBS

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

General Office Assistant 5

No specific type or amount of experience is required.

General Office Assistant 6

One year of administrative support experience.

General Office Assistant E7

Two years of administrative support experience, including one year equivalent to the intermediate level.

Additional Requirements and Information

You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

Due to Criminal Justice requirements for LEIN operators, position requires incumbent submit fingerprints for state and federal criminal background checks; qualify for access under the criminal conviction policy per the Federal CJIS Security Policy and Michigan addendum; pass the LEIN certification test and be certified within six months of employment or assignment; and retest/recertify every two years.

Position requires incumbent be a United States Citizen and pass a thorough background investigation to comply with Public Act 7 of 2008, Public Act 23 of 2008, and the Memorandum of Agreement between the State of Michigan and the Department of Homeland Security.

As part of the Department of State's continued efforts to produce secure driver's licenses and personal identification cards, state law (Public Act 7 of 2008) requires the Department to perform security checks on designated positions. This notice is to inform you that if you are appointed to a Security Checked Position, you must provide proof of U.S. Citizenship and continue to meet the requirements for the duration of the position. Employment may be terminated if U.S. Citizenship cannot be verified by the first day of employment. The following documents may be used to verify proof of citizenship*:

• Original certified birth certificate issued by a government unit in the U.S. or U.S. territory

• Valid, unexpired U.S. passport

• Certificate of Citizenship (N-560, or N-561)

• Certificate of Naturalization (N-550, N-570 or N-578)

*Note: Photo identification must be provided. The current legal name and date of birth on the citizenship and identity documents should match. Spelling needs to match exactly. Date of birth needs to be an exact match. If the current legal name is different from the name on the birth certificate, the employee must show legal proof of the name change (i.e. original marriage license, divorce decree or court order).

View the job specification at:http://www.michigan.gov/documents/GeneralOfficeAssistant_12692_7.pdf

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

Are you related to anyone currently working at the Department of State (Secretary of State)?

• Yes

• No

  02

  If you answered "yes" to question #1, please list the name of each relative. If you answered "no" to question #1, please enter "none".

  03

  Please list all previous names, to include name at birth, and any alias name(s) used. If you do not have any previous/alias names to list, please enter "none".

  04

  GNOFAST - Do you possess at least an educational level typically acquired through the completion of high school?

• Yes

• No

  05

  GNOFAST - Please select your level of experience.

• None

• One to two years of administrative support experience.

• Two to three years of administrative support experience, including one year equivalent to the intermediate level.

• At least three years of administrative support experience, including two years equivalent to the intermediate level or one year equivalent to the experienced level.

  06

  How many years of experience do you have answering help-desk calls and/or providing customer service?

• None

• Less than 1 year

• 1 year - 3 years

• More than 3 years

  07

  This position routinely involves interactions with the general public or other agencies in which they may become agitated at your response. Explain your experience and/or involvement with situations that demonstrate your ability to diplomatically handle conflict situations. If you do not possess this experience, please enter "none."

  08

  How many years of experience do you have reviewing vehicle record information?

• None

• Less than 1 year

• 1 year - 3 years

• More than 3 years

  09

  Please describe your experience reviewing vehicle record information. If you do not possess this experience, please enter "none."

  10

  How many years of experience do you possess processing vehicle errors?

• None

• Less than 1 year

• 1 year - 3 years

• More than 3 years

  11

  Please describe your experience processing vehicle errors. If you do not possess this experience, please enter "none."

  12

  How many years of experience do you possess working in a position that requires the ability to multi-task and continually reprioritizing your job assignments during each weekday?

• None

• Less than 1 year

• 1 year - 3 years

• More than 3 years

  13

  Please describe your experience in a position that required the ability to multi-task and continually reprioritizing your job assignments. If you do not possess this experience, please enter "none".

  14

  Please describe your experience in working with abandoned/stolen vehicles. If you do not possess this experience, please enter "none."

  15

  Please describe how your qualifications, experience, and customer focused attitude makes you a good candidate for this position.

  16

  How has your background and experience prepared you to be effective in an environment where we see awareness of and respect for diversity as an important value?

  17

  From the following options, please select your employment status.

• Currently employed at the Department of State (Secretary of State)

• Previously employed by the Department of State (Secretary of State)

• Currently employed at another State of Michigan agency

• Previously employed by another State of Michigan agency

• None of the above

  18

  Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. Please select all that apply.

• I have been dismissed within the last two years

• I have resigned in lieu of discipline or dismissal within the last two years

• I have been suspended without pay within the last two years

• I have received an unsatisfactory rating in the last two years

• I have received a written reprimand within the last two years

• I have signed a last chance agreement with MDOS within the last two years

• I certify that none of the above circumstances apply to me

  Required Question

Agency

State of Michigan

Department

Department of State

Address

SOSEmployment@michigan.gov

P.O. Box 30775

Lansing, Michigan, 48909

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