Description/Distinguishing Features

The Community Investment Administrative Assistant is responsible for the coordination and administration of daily and long-term project support for the Community Investment Manager and Economic Development team members within the Community Planning and Economic Development (CPED) department.  

Examples of Duties

A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.

• Meeting coordination and note-taking for the CPED Director and Economic Development team.
• Ensures CPED Director and Cl Manager's calendars are updated.
• Supports the Economic Development team with board and committee agenda reports, meeting notices, and any mailings that are required.
• Assists in facilitating community events, special projects, programs, and activities.
• Assists with initial department budget preparation and any follow-up.
• Assists the development coordinators with follow-up to the public and developers with program application requirements and revisions to documentation.
• Assists the development team with coordination of property sale and acquisition transactions. 
• Coordinates internal and external communications on behalf of the division manager, as directed.
• Responds to and resolves citizen and business concerns and questions; or directs them to appropriate staff.
• Oversees the development and implementation of team-related technologies.
• Assists team with keeping policy and procedural manuals up to date on an annual basis.
• Maintains the system of filing and organization of division and team documents, minutes, notes, and original contracts.
• Performs other related duties, as assigned.

Essential Qualifications

• Minimum of three (3) years of direct administrative experience or related field required.
• Strong, clear communicator and excellent interpersonal skills; proven ability to effectively and positively communicate with the public and all levels within the organization. 
• Demonstrates a sense of excellence, prioritizes well, shows energy, responds to opportunities, instills excellence in others, and meets deadlines.
• Previous experience with preparing reports, researching information, gathering, analyzing, and interpreting data. Microsoft Teams and Adobe Suite experience is required. 
• Strong organizational and multi-tasking skills.

Acceptable Training and Experience

The City of Kalamazoo is an Equal Opportunity Employer.  We are committed to creating a diverse, equitable and inclusive organization where different perspectives and experiences are welcomed and encouraged.  Studies have shown that women and people of color, are less likely to apply for jobs unless they meet all of the qualifications listed. The City of Kalamazoo is most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it. This approach will give each current and potential employee the opportunity to learn, grow and contribute to the City of Kalamazoo.