Procurement Specialist

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Procurement Specialist

Salary

$62,946.00 - $78,208.00 Annually

Location

8000 N. Stadium

Job Type

Full Time

Job Number

33551

Department

Houston Health Department

Division

HHD - Administrative Services Division

Opening Date

04/09/2024

Closing Date

5/10/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: All Persons Interested

Division: Administrative Services

Section: Contract & Procurement

WORKDAYS & HOURS: M – F, 8:00 a.m. – 5:00 p.m.* Some Evenings & Weekends

*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

GENERAL SUMMARY:

Procures complex and highly technical materials, equipment and services on a competitive basis and creates contract specifications and standards for the City or a large City department characterized by industrial and/or high-tech operations and/or facilities.

RESPONSIBILITIES:

• Researches, writes, reviews and evaluates purchase orders, contracts and bid specifications for complex and highly technical materials, equipment and services ensuring completeness, accuracy and compliance with City and departmental policies and procedures.

• Assigns work, trains and provides guidance to buyers and support staff.

• Typically supervises and evaluates buyers and support staff.

• Confers with department’s engineering, operations, maintenance and other technical personnel to develop detailed and technical specifications.

• Researches and recommends type and quality of materials, supplies and equipment.

• Conducts pre-bid meetings and explains and interprets specifications and standards to vendors and department and City officials.

• Ensures bid invitations are distributed and bid opening dates are advertised.

• Reviews bids, contracts and proposals for content and conformance to specifications and for Minority/Women’s Business Enterprise (M/WBE) capabilities.

• Compares price quotes.

• Researches vendors and evaluates their ability to provide and the availability of quality materials, equipment and services.

• Arranges for and administers tests of materials and equipment to ensure they meet specifications and standards. Selects the most advantageous bid.

• Ensures delivery is schedules and expedites.

• Researches and keeps updated on industry standards, types, features and quality of products, suppliers and other information by reviewing catalogs, technical and industrial publications and other sources.

• Develops, interprets, assesses and revises departmental procurement policies and procedures to ensure compliance with State laws and City policies.

• Conducts investigations and research to resolve inquiries, complaints and bid protests from the public and vendors.

• Participates in long-range purchase planning and needs analysis to simplify and standardize service and commodity types and reduce costs.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS

Requires a bachelor's degree in Business Administration, Materials Management, Engineering, Purchasing or a field closely related to the work being performed.

MINIMUM EXPERIENCE REQUIREMENTS

Five (5) years of progressively responsible professional experience in purchasing technical materials, equipment and/or services or performing cost benefit and/or specification analysis are required.

Professional purchasing experience may be substituted for the above education requirement on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED None

However, the department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION: General Funds

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-4882).

If you need special services or accommodations, call (832.393-4882). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or general discharge under honorable conditions?

• Yes

• No

  02

  Are you a current City of Houston employee?

• Yes

• No

  03

  Please select the best scenario below that describes your level of education.

• Less than High School diploma/GED

• High School diploma/GED

• Associate's degree in Business Administration, Materials Management, Engineering, Purchasing or a field closely related to the work being performed

• Bachelor's degree in Business Administration, Materials Management, Engineering, Purchasing or a field closely related to the work being performed

• Masters/PhD in Business Administration, Materials Management, Engineering, Purchasing or a field closely related to the work being performed

  04

  How many years do you have of professional experience in procurement or purchasing?

• Less than 5 years

• 5 years but less than 7 years of experience

• 7 years but less than 9 years of experience

• 9 years or more years of experience

• No experience

  05

  What is your level of SAP experience?

• Occasional User

• Frequent User

• Expert User

• I have no experience utilizing SAP

  06

  What is your level of procurement experience?

• Up to 1 year

• 2 to 3 years

• 4 to 6 years

• 7 years or more

  07

  What is your level of expertise in contract development?

• Beginner

• Intermediate

• Advanced

• No experience

  08

  Notate any specialized certifications or training.

  09

  Describe the last three actions you took to develop yourself for your job or career.

  Required Question