Joining Outer Cape Health Services isn\'t just about taking on a new role; it\'s about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding and nurturing invaluable community health resources. Our ethos is built on creating a vibrant and inclusive workplace where every team member is valued and recognized for their unique contributions. A DAY IN THE LIFE OF THIS ROLE: Reporting to the CEO, the Executive Administrator and Project Coordinator (EAPC) is responsible for administrative support to the CEO and other executive team members as assigned by the CEO. The EAPC will also help to ensure successful execution of special projects as directed by the CEO and the executive team members that she/he/they support. SUMMARY OF DUTIES: Provides administrative support for the CEO and assigned executive team members including, but not limited to the following: calendar management (scheduling meetings and appointments), coordinating meeting and travel arrangements, writing and editing documents, and managing projects on an as needed basis Works with the CEO to manage and support the Board of Directors (BOD) as well as supporting the management of the annual workplan, strategic plan and other Board projects Coordinate Leadership, All Staff and Clinician meetings Prepares meeting materials, attends and records minutes for multiple meetings including Board of Directors (monthly), Board Finance, Governance, and Executive Committee (monthly), Leadership (weekly), All Staff (Quarterly), and Clinicians (at least monthly) Assists the development team as needed with fundraising events or other development activities Assists with data entry of donor gifts and generating donor acknowledgment letters using DonorPerfect software/database Distributes, collects and organizes peer reviews for clinician staff Supports HR team and staff managers to ensure timely completion of required annual trainings Coordinates site visits by federal, state and other regulatory agencies; and coordinates federal, state, local legislator?s and/or funder?s visits to OCHS sites Collaborates with staff in the development and execution of all activities and events related to National Health Center Week and other OCHS-wide events Manages confidential files, records, and documents including all Board materials WORK ENVIRONMENT: Work in Harwich and travel to other sites as needed WHAT WE NEED FROM YOU: Bachelor?s Degree preferred High School Degree required 5+ years of experience in an administrative capacity, executive-level staff support preferred 2+ years working with BODs/Trustees Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint Familiarity with DonorPerfect software a plus Demonstrated ability to appropriately handle and manage confidential and highly sensitive information and communication Ability to adhere to strict confidentiality standards. Demonstrated ability to make independent decisions, establish priorities, and ?manage up? in a busy work environment