Anticipated Hiring Range: $72,100 - $84,800 annually

This position is benefits eligible. Please view our benefits guide here.

Job Summary: This position is responsible for assisting Fire Department leadership with management and operations of the Greeley Fire Department. This position provides high-level administrative support to the Fire Chief, serving as office coordinator for the Greeley Fire Department. This role helps to support policy, process, and project coordination; provides a wide variety of complex and confidential administrative support and services within the Chief's office including coordinating communications, managing schedules, researching and resolving issues, assisting staff with administrative needs, booking meetings, training and travel, planning and hosting events, taking meeting minutes, handling purchasing and procurement processes, and serving as an executive assistant to the Fire Chief.

Experience, Knowledge, Skills: Minimum Requirements -Associate degree (two-year degree) or direct experience of-comparable length. -Bachelor's degree gained through a four-year college/university academic program -One (1) to three (3) Years of Experience in an administrative support role OR -Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.

Preferred -One (1) to three (3) years of experience as an executive assistant -Five (5) years of experience in an administrative support role

Knowledge, Skills, and Abilities -Knowledge of the business and organizational structure of Colorado municipalities -Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal -Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems -Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others -Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly -Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions -Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness -Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments -Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results -Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed -Ability to self-start and take initiative in completing daily tasks and special projects -Ability to focus on activities that have the greatest impact on meeting work commitments -Ability to establish and maintain partnerships with a variety of internal and external constituencies -Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages -Ability to navigate a complex political environment

Essential Functions: -Basic Office Duties *Customer Relations: Phone, email, and in-person. Administrative Support: Mail, filing, scanning as necessary. As needed, take meeting minutes; troubleshoot all Fire Department issues using department channels and resources for the Fire Chief. Coordinate/host meetings/lunches. Book Conference Rooms and set up remote meeting technology, prepare drinks and food (when needed). Order Supplies: office, kitchen, janitorial, tc. Organize employee recognition, promotional, farewell, or retirement events -Provides high-level administrative support and assistance to the Greeley Fire Chief and/or other assigned Fire leadership. -Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the Fire Chief and other staff -Schedules and attends meetings on behalf of the Fire Chief, taking notes and recording minutes. -Manages Chief's calendar regarding meetings, official appointments, etc. -Receives incoming communication or memos on behalf of the Fire Chief, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. -Composes memos, outgoing correspondence, presentation materials and any other documents requested/needed by the Fire Chief or Fire leadership. -Serves as the first line of communication between the public and the Fire Chief -Independently works to handle and resolve complex citizen inquiries and concerns on behalf of the Fire Chief -Maintains and updates the Standard Operating Procedures and Manuals for the Fire Department. -Processes invoices, purchase orders, Procurement Card charges -Performs numerous administrative tasks and other duties as assigned.