Description

About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community—Hensel Phelps brings our clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description:

The Event Coordinator will coordinate various corporate training events and meetings from beginning to end. This includes managing all event logistics such as venues, registrations, travel and accommodations, event announcement and materials, event set up, and event tear down.

Compensation range:

$20.00-$25.00

Position Qualifications:

• High School Diploma or equivalent

• 1+ years of relevant event planning experience and/or a combination of education and experience.

• Valid Driver License.

• Self-directed and able to work independently.

• Customer service focused.

• Ability to work internally with staff at all levels of organization and externally with multitude of organizations.

• Experience working with a budget.

• Great attention to details and highly organized.

• Excellent communications skills with all relevant parties including leadership, team members, and external partners.

• Ability to multitask and remain calm in a fast-paced environment.

• Positive attitude and creative problem solver.

• Strong computer skills – Microsoft Office Suite

• Availability to work occasional weekends and evenings.

Essential Duties:

• Plan, organize, and manage corporate meetings including the monthly Board meeting and company-wide training seminars.

• Work with internal team to create event announcements and materials and maintain Hensel Phelps’ online event site.

• Manage event registrations and correspondence with attendees.

• Handle full coordination of travel plans including hotel room blocks.

• Develop and maintain a strong working relationship with venues, vendors, travel organizations, etc. for events.

• Travel to event locations to lead onsite logistics, as needed. Onsite logistics will require this role to liaison with conference staff to ensure proper BEOs, stage, AV, and seating chart set up.

• Responsible for advance and day-of event promotion and marketing. Preparation of printed materials and brand coordination with Corporate Marketing and Corporate Training is expected.

• Manage and oversee events on the day of, including problem-solving, welcoming guests, communicating with venue staff, and managing take-down.

Plan, organize, and manage corporate meetings including the monthly Board meeting, company-wide training seminars/summits.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plans, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Based on position location, a cost-of-living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Any Employment Offers are Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility

• Substance Abuse Screening

• Physical Exam (if applicable)

• Background Checks for Badging/Security Clearances (if applicable)

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)