Posting Detail Information

Working TitleAdministrative Assistant, Veterinary Communication Education Part time

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202400415AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support II

Number of Vacancies

Work Hours/Week20

Proposed Annual Salary Range$37,440 - $45,760 (based on 1.0 FTE)

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on04/15/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high-quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

Position Summary

This 50% FTE position will provide comprehensive administrative, planning, and organizational support to two program faculty members responsible for delivering 8 veterinary communication courses and 4-6 veterinary communication continuing education workshops annually. The courses are collaboratively taught, and as the administrative assistant, you will play a vital role in supporting faculty, guest instructors, communication coaches, and simulated clients. Your contribution is essential in ensuring the delivery of high-quality education to veterinary students and facilitating professional development for veterinarians.

This role provides an exciting opportunity to be part of an innovative program, supporting leaders in the field committed to excellence in experiential education.

Flexible work hours and a potential hybrid work environment may be available based on trainings and course schedules, with opportunities for professional development to enhance skills, responsibilities, and project involvement.

The successful candidate must be legally authorized to work in the United States by the proposed start date; The department will not provide visa sponsorship for this position

Required Job Qualifications

• Bachelor’s degree;

OR

• Associates degree plus 2+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication

OR

• High School Diploma (or GED ) plus 4+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication

  PLUS

• Proven proficiency in office management, program administration, and event planning

• Outstanding communication, interpersonal, and customer service skills with a high level of professionalism

• Meticulous attention to detail in project management

• Exemplary organizational and time management abilities

• Capability to work effectively both independently and as part of a team within established frameworks

• Strong writing and editing proficiency

• Advanced skills in Outlook, Word, Excel, Canvas, Zoom, and Microsoft Teams; ability to quickly adapt to and learn other software (e.g., Wordpress) and electronic platforms

Preferred Job Qualifications

• Professional or technical experience within academic or higher education institution

• Ability to adapt to changing priorities and manage a range of tasks with independence and strong prioritization skills

• Strong verbal and written communication skills to prepare professional correspondence and present or explain information about the program

• Experience professionally interacting with a diverse set of customers which may include students, faculty, guest instructors, communication coaches, simulated clients, and other stakeholders

Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties

Job Duty CategoryTeaching Support – Communication Coursework

Duty/Responsibility

• Coordinates classrooms, small group rooms, and debriefing rooms for preparatory training events and courses.

• Recruits and schedules communication coaches and enrolls coaches as guest associates in collaboration with Department HR and Department Fiscal Officer, processes coach honoraria, and manages travel reimbursement.

• Clarifies roles and responsibilities using established SOPs and sets deadlines for course preparation and implementation with program faculty.

• Updates process and task lists to guide the preparation of each course in consultation with program faculty.

• Creates coach training agendas and case rotation schedules.

• Provides onsite support for communication laboratories and prepares materials for instructors, coaches, simulated clients, and participants.

• Hosts all participants in the coursework, including classroom instructors, coaches, simulated clients, and veterinary students.

• Arranges hospitality for coach training sessions and communication laboratories.

• Organizes student groups, role tables, and simulated client and facilitator binders for Foundations in Veterinary Medicine courses.

• Sets up course content and enters and tracks student assignment submission/grades in the educational learning system (Canvas).

• Updates, compiles, summarizes, and distributes course evaluations, including simulated client, coach, and student feedback.

• Circulates thank-you notes to coaches, instructors, and key partners participating in the course.

Percentage Of Time50

Job Duty CategoryContinuing Education Support – Continuing Education Workshops

Duty/Responsibility

• Coordinates scheduling and planning for 3-4 onsite and 1-2 offsite continuing education workshops annually.

• Updates process and task lists for each event in consultation with program faculty and seeks clarification when necessary.

• Clarifies roles and responsibilities using established SOPs and sets deadlines for workshop preparation and implementation with program faculty.

• Recruits and schedules communication coaches, collaborates with offsite meeting planner(s).

• Works with the Department Fiscal Officer to process contracts for simulated clients and coaches.

• Arranges shuttle services between the hotel and veterinary teaching hospital and books accommodations for simulated clients, traveling coaches, and participants.

• Coordinates hospitality for the workshop and coach training, including room set-up, catering, and offsite dinner.

• Serves as the host and point-of-contact for all workshop attendees, including coaches, simulated clients, and visiting veterinarians.

• Prepares instructor, coach, simulated client, and participant training materials (hard and electronic) and updates materials in learning management system (CSUVetCE).

• Requests and tracks invoice payments and individual registrations.

• Compiles and summarizes participant evaluations and corresponds with coaches, simulated clients, and key partners.

Percentage Of Time30

Job Duty CategoryAdministrative

Duty/Responsibility

• Coordinates and manages the administrative tasks associated with the day-to-day responsibilities of the veterinary communication program.

• Tracks incoming program donations.

• Maintains and updates hard and electronic filing systems to organize course/workshop materials.

• Organizes and maintains inventory of workshop materials.

• Supports faculty research and writing projects.

• Performs administrative tasks: file, copy, word-processing, data entry, and edit copy.

• Uses electronic platforms to support administrative and financial tasks.

Percentage Of Time20

Application Details

Special Instructions to Applicants

Interested candidates must upload a resume/CV and a cover letter addressing the specified criteria below:

• Your motivation and why you are interested in applying to this position at CSU .

• How your skills and experiences align with the requirements (minimum and preferred) of the role

• Your thoughts on CSU’s commitment to diversity and inclusion, as well as CSU’s Principles of Community (https://inclusiveexcellence.colostate.edu/resources/principles-of-community/)

Please also provide the names and contact information of three references. For full consideration, please apply by April 15, 2024, 11:59pm (MT). References will not be contacted without prior notification of candidates. This position will remain open until filled.

CSU is committed to full inclusion of qualified individuals. If you have questions, please contact Samantha Garcia samantha.garcia@colostate.edu.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactSamantha.garcia@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume or CV

Optional Documents