Want to work at a place where you can really make a difference? Westminster Place is a Life Plan Community under Presbyterian Homes. Creating vibrant communities for older adults that inspire wellness, joy, and security is our mission. We need people like you to continue to carry it out! Every day, we strive to create a fulfilling, comfortable and worry-free environment for those who live and work at our communities. In return, our team members are rewarded financially, with benefits, and with personal fulfillment.

JOB TITLE: Sr. Human Resources Coordinator

DEPARTMENT: Human Resources – Onsite

REPORTS TO: Human Resources Community HR Director

FLSA STATUS: Non-exempt

COMPENSATION: $27.46 to $32.89 - based on years of experience

SUPERVISORY RESPONSIBILITY: This position has no direct supervisory responsibilities.

A review of this job description has excluded the marginal functions of the position. However, the employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor or a supervisor in the chain of command.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under supervision, the Sr. Human Resources Coordinator performs work of moderate difficulty in Human Resources and Benefits Administration and performs related work as assigned. The Sr. HR Coordinator is primarily responsible for coordinating and providing administrative support to the HR Director located at Westminster Place and being the first point of contact for employees of Westminster Place and Ten Twenty Grove, Presbyterian Homes Corporate, and the Geneva Foundation.

• Provides excellent customer service to staff, residents, visitors and vendors

• Responsible for performing the front desk duties of the Human Resources office including greeting employees and job applicants, screening contacts for the Campus and Corporate HR staff, and answering and routing telephone calls.

• Coordinates the planning and preparation for new hire orientation, recognition events, holiday party’s annual years of service, corporate initiatives, and other engagement activities

• Assist with partnering with leadership, the Corporate Recruiter, payroll department, Benefits Manager, and Talent Specialist

• Coordinates with assisting the Corporate Recruiter with new employee onboarding paperwork during the pre-employment process for new hires, which includes creating the personnel file, and reviewing the checklist for accuracy, and additional responsibilities as needed

• Maintains active and inactive employee personnel files and I-9 documentation according to federal and state law requirements for survey readiness and conducts random quarterly HR audits for preparations of potential external audits

• Supports the Community HR Director for leave of absence tracking for FMLA/STD/ and annual immunizations

• Assist with Safety Call, OSHA log, Worker’s Compensation tracking and administration as needed

• Makes photocopies, faxes document, distributes mail and performs other clerical functions

• Prepares identification photo badge for new employees and replacements for existing staff

• Maintains employee’s HR master file in UKG Pro, Relias LMS Reports

• Data entry for new hires and term dates on the Healthcare Workers registry

• Assist with payroll processing change forms and data entry for new hires, terminations, job status, and job classifications

• Assist with correspondence for unemployment claims, workers compensation claims, and FMLA/STD claims as needed

• Maintains Westminster Place campus HR bulletin boards and regulatory postings

• Supports communication updates on Stand Up on Engage (newsletter) on perks, benefits, and campus updates

• Maintains office inventory and equipment including but not limited to ordering of supplies, replenishing of employment related documents, and coordinating office equipment maintenance.

• Assist with invoice payments to all vendors

• Assists department in carrying out various human resource programs and procedures.

• Is aware of Presbyterian Homes Corporate Compliance policies including those having to do with confidentiality and security of information, and concern for the wellbeing of resident and patients. Demonstrates behaviors and completes work in a manner consistent with these policies.

• Is knowledgeable in basic benefits, FMLA, WC, STD, leave of absences, human resources, and recruiting.

• Other duties as assigned

  EDUCATION: Some college required. Bachelor’s degree in Human Resource Management or a related field preferred.

  EXPERIENCE: Two years of experience in an administrative capacity with previous HR exposure required. Previous human resources

  experience in health care preferred.

  QUALIFICATIONS:

  • Basic knowledge of principles of human resources, including applicable federal and state labor laws and regulations.

  • Must be customer service oriented

  • Must be highly organized and have excellent time management skills

  • Strong attention to detail and quality control

  • Strong interpersonal relationship skills.

  • Strong communication skills; written and verbal

  • Tenacity & exceptional follow through

  • Excellent proficiency in Microsoft Office, Excel, PowerPoint applications

  • Must be able to maintain strict confidentiality of information.

  • Resiliency and flexibility to deal with a rapidly changing environment.

  • Must be able to work independently

  • Bilingual (English/Spanish) a plus

  CONTACTS: Regular contact with employees, hiring managers, and residents.

  PHYSICAL DEMANDS:

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential

  functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary

  role; however, filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

  Must be able to lift and carry 20 pounds. Must be able to lift above shoulder level. Good hand/eye coordination.

  WORKING CONDITIONS:

  While performing the duties of this job, the employee regularly works in an office setting. This is a full-time position. Typical hours of work

  include Monday through Friday, 8:00am to 4:00pm.

  TRAVEL: Local travel to alternate campuses may be required.