Travel Technician

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533440&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533440

Work type: Classified Staff

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: Business Affairs

Classification: Program Technician 1

Appointment Type and Duration: Regular, Ongoing

Salary:$22.99 - $35.08 per hour (updated)

FTE: 1.0

Review of Applications Begins

March 11, 2024, position open until filled.

Special Instructions to Applicants

For full consideration, complete applications should include:

• A current resume or CV;

• Names and contact information for three professional references. References will be conducted if you are a finalist in the search, and you will be contacted first.

Department Summary

Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.

Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs and Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, Information Systems, and Treasury Management. These divisions manage the largest payroll in Eugene, support UO expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. The BAO has approximately 64 FTE and an annual operating budget of $6.7 million.

This position is part of the Financial Services division and reports to the Travel Manager.

Position Summary

The Travel Technician plays a vital role in supporting BA Travel operations by providing technical and administrative assistance. This position focuses on delivering exceptional customer service, offering valuable information, advice, and guidance on travel rules, regulations, and policies. As a Travel Technician, you will work closely with the Travel Manager, contributing to training, reviewing processes, reporting, and resolving compliance issues.

To excel in this role, comprehensive knowledge of IRS regulations and UO regulations, policies, and guidelines is essential. Your expertise will ensure the integrity of travel functions and enable you to effectively communicate rules and policies to individuals with varying levels of understanding. You will have the opportunity to interpret and apply regulations in a compliant manner, promoting adherence to guidelines.

As a Travel Technician, you will have the autonomy to perform your tasks independently while receiving necessary feedback and guidance from the Travel Manager. This collaborative approach ensures accuracy, completeness, and compliance with relevant rules and regulations. Additionally, your performance will be assessed through the annual appraisal process, providing further opportunities for growth and development.

Hybrid Eligible: This position is based in Eugene with the option to work on-site, or hybrid after initial in-person training. All adjusted work arrangements require supervisor and leadership approval.

Minimum Requirements

• Three years of experience administering or coordinating parts or subsets of a project or program.

A Bachelor’s degree in Business Administration, Management, Public Administration, or field directly related to the position will substitute for two years of the required experience.

Preference in hiring may be given in a special area specific to the position opening.

Professional Competencies

• Proficiency in rules and regulations related to IRS and UO business travel.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office products (Word, Outlook, Excel) and Concur.

• Excellent analytical skills, and strong attention to detail.

• Strong organizational skills and ability to manage competing priorities.

• Ability to disseminate technical information and instruction to large groups either in person or in a virtual environment.

• Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds.

• Ability to maintain the highest ethical standards within the department and within the university.

Preferred Qualifications

• One year of experience entering, compiling, and/or reporting financial information.

• Experience working in the travel industry, or coordinating travel in a business setting.

• Experience working with enterprise-wide ERP (e.g. Banner, Concur).

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: February 26, 2024 Pacific Standard Time

Applications close: