Office Specialist 1

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533602&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533602

Work type: Classified Staff

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support, Child Development, Education

Department: Early Childhood CARES

Classification: Office Specialist 1

Appointment Type and Duration: Regular, Ongoing

Salary: $16.60 - $21.96 per hour (updated)

FTE: 1.0

Review of Applications Begins

April 11, 2024; position open until filled

Special Instructions to Applicants

To ensure consideration, please upload the following with your online application:

• a current resume

• a cover letter highlighting how your knowledge, skills and experience qualify you for the requirements, competencies and qualifications outline in the job posting.

Department Summary

Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants, toddlers, and preschool children in Lane County with developmental delays and disabilities. Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, community preschool consultation, speech and language therapy, physical therapy, and occupational therapy. Early Childhood CARES is funded by the Oregon Department of Education with state and federal funds and is one of nine programs delivering EI/ECSE services across the state.

Position Summary

The Office Specialist for Early Childhood CARES serves as the first point of contact for families coming into the Early Childhood CARES main office and plays a key role by performing various administrative and clerical tasks. This position welcomes clients and visitors, oversees waiting areas, and provides information regarding Early Childhood CARES programs and services. The Office Specialist answers incoming calls, monitors department email account, distributes mail, performs scheduling tasks, works with databases and inventory systems, and provides clerical support.

The Office Specialist interacts daily with the public, clients, and staff in person, by telephone, and by email. This position will have multiple deadlines and experience regular interruptions. The successful candidate will be professional and friendly, with outstanding customer service skills. The person in this position provides compassionate assistance to the program's diverse clientele while maintaining a high level of confidentiality.

The Office Specialist works independently and exercises judgment in applying established policies and procedures in daily work. This position is part of the support staff team and is supervised by the Early Childhood CARES Business Manager.

Minimum Requirements

• One year of general clerical experience which included typing, word processing or other generation of documents; OR

• Completion of courses or training in Office Technology; OR

• An equivalent combination of training and experience.

Professional Competencies

• Ability to maintain friendliness and professionalism in an environment with frequent interruptions.

• Excellent communication skills.

• Excellent organizational and time management skills.

• High degree of accuracy and attention to detail.

• Ability to set priorities, take initiative and effectively manage multiple tasks to completion.

• Ability to work independently and as part of a team.

• Ability to communicate effectively with individuals from diverse backgrounds and cultures.

Preferred Qualifications

• Computer proficiency (keyboarding, word processing, spreadsheet and database applications).

• Skilled with Word, Excel, Outlook calendar and email.

• Experience with Mac computers.

• Familiarity with Boardmaker software.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: March 28, 2024 Pacific Daylight Time

Applications close: