Major Student Events Coordinator

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533471&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533471

Work type: Classified Staff

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support, Student Life/Services, Planning/Project Management

Department: Office of the Vice President for Student Life

Classification: Administrative Program Spec

Appointment Type and Duration: Regular, Ongoing

Salary: $20.15 - $30.45 per hour (updated)

FTE: 1.0

Review of Applications Begins

March 18, 2024; position open until filled

Special Instructions to Applicants

A complete application must include the following:

1. A cover letter summarizing your interest and how you meet or exceed the requirements of the position.

2. Current résumé.

3. Names and contact information for three professional references, one of which is current or, if not currently working, a most recent supervisor.

Department Summary

The Division of Student Life supports the University’s academic mission through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life includes four departments, the University Career Center, Office of the Dean of Students, Erb Memorial Union, and Physical Education & Recreation, and a number of key programs, including the Holden Center for Leadership and Community Engagement, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Student Engagement & Success (Student Government), Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.

The Office of the Vice President for Student Life provides the vision for and oversight of the Division’s departments, programs, and initiatives. The Vice President’s administrative staff provides key administrative, strategic, financial, human resources and campus-wide student support.

Position Summary

The Major Student Events Coordinator assists the Major Student Events Manager with event implementation including the coordination of high-quality campus and division-wide special events that serve to enhance the student experience and further the University and Division’s image among its primary stakeholders. This position will assist with all aspects of event planning and management for campus-wide events such as Commencement, Homecoming, and University Day. Division-wide events include the annual Student Life Breakfast, Summer Social and others. In addition, this position will assist with event support, when needed, for units such as Parent and Family Programs. This position is responsible for the training and management of up to four student employees.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR

• An equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

• Excellent, effective communication skills.

• Strong organizational skills.

• Demonstrated interpersonal skills exhibiting tact and diplomacy in establishing and maintaining cooperative, professional relationships with campus administrators, staff members, faculty members, vendors, support groups, donors, and the general public.

• Excellent customer service skills with the ability to cultivate partnerships.

• Demonstrated ability to work well in high-pressure situations.

• Demonstrated success working collaboratively as well as independently with the ability to exercise sound judgment and initiative in prioritizing and multitasking in a fast-paced environment.

• Demonstrated high level of confidence in making strategic decisions and using analytical skills to identify problems and develop immediate and innovative solutions, including resourcefulness for substitutions and adjustments in unplanned situations.

Preferred Qualifications

• Two years of demonstrated experience in event planning, execution, and evaluation, including organizing, planning, and directing both small and large-scale events.

• Experience working in higher education or similar institution/setting.

• Experience supervising student employees.

• Bachelor’s degree.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: March 4, 2024 Pacific Standard Time

Applications close: