Position Summary The Executive and Program Assistant position is pivotal, challenging and multi-focal. This position is jointly supervised by the Executive Director and Senior Program Director and assists with all aspects of their departments, including Human Resources, admin support and special projects. Additionally, the position supports the agency\'s management in the creation of effective and efficient work teams consisting of staff, volunteers and community members. Essential Functions and Responsibilities General Duties Act as the executive assistant for the Executive Director (ED) and Senior Program Director (SPD) in all facets of agency administration, management, development and community relations Provide tools and organization to keep development team (ED, Board, Committees, Task Forces) busy and successful. Coordinate setup of meetings Assist in development of administrative work plans Assist ED and SPD with coordination and development of critical agency plans Assist ED and SPD with reports, special projects and correspondence as necessary Assist ED and SPD with applicant recruiting, screening and onboarding Coordinate maintaining official files as designated by the Executive Director Coordinate execution of contracts and critical documents and ensure proper filing Coordinate special projects related to administration and management of agency Research, design and prepare formal and informal presentations Assist with preparations of Executive Summaries and other memoranda Represent the agency at various work-related and social functions at the direction of the ED Maintain sensitive and critical documentation Other projects and duties that may be assigned Support ED and SPD led committees including the Employee Advisory Committee For a complete job description, please visit: https://hivalliance.criterionhcm.com/jobs/51/1/#484