Associate Director, Financial Operations

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533485&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533485

Work type: Officer of Administration

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Architecture/Art/Design, Education, Executive/Management/Director, Journalism/Communication, Operations/Infrastructure

Department: Office of the Provost

Appointment Type and Duration: Regular, Ongoing

Salary: $95,000 - $105,000 per year

Compensation Band: OS-OA09-Fiscal Year 2023-2024

FTE: 1.0

Application Review Begins

April 1, 2024; position open until filled

Special Instructions to Applicants

Please submit a complete application, including a cover letter, resume and three professional references.

Department Summary

The Central Business Service Offices (CBSO), a shared service office, provides service within the Office of the Provost portfolio. The specific services are in the areas of Human Resources, Finance, and business operations inclusive of, Payroll, Purchasing, Contracting, Travel, and Accounts Payable.

The mission of the shared services group is to provide high-quality, consistent services to its academic partners through a centralized service unit, offering expertise in processing a wide variety of financial and human resources transactions and functions. The CBSO acts as a partner and liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration.

The CBSO unit provides administrative services for several organizations within the OtP portfolio including:

College of Design

School of Journalism

College of Education

Honors College

The units supported by CBSO constitute a large business enterprise consisting of more than 2,500 employees and a total budget of more than $100 million in budgeted operations funds.

Position Summary

The Associate Director, Financial Operations, Central Business Services Office CBSO) manages the day-to-day operations of the business operations arm of CBSO. This position oversees three distinct functions; Accounting, Travel, and Procurement.

The Associate Director will regularly perform complex financial, budgetary, and accounting analyses and provide consultation and recommendations to a variety of supported University executives and unit heads regarding funding and business decisions for their units. The Associate Director prepares, recommends, and implements appropriate business practices and procedures to create an effective and efficient support unit that works collaboratively with both central and unit stakeholders.

This position directs and supervises the CBSO business operations team, which oversees and processes more than $100 million of transactions running through 500 state, grand, and foundation gift accounts. This position has decision-making authority over transactional execution of functions performed by CBSO in support of Federal, State, and University Policies and standards.

This position will supervise multiple different employee groups and is responsible for understanding policies related to those groups. The Associate Director is responsible for handling escalating employee conflicts, discipline, employee development, performance management, and resourcing staffing needs.

This position reports to the Director of CBSO, and a performance evaluation is conducted annually.

Minimum Requirements

• Bachelor’s degree plus three years of progressively responsible experience with financial/operations responsibilities; OR an equivalent combination of education and experience equal to six years.

• Two years’ experience supervising a team of employees.

*Experience should demonstrate subject matter expertise in one or more of the following functional areas of finance and contracting administration: budget management, funding restrictions, purchasing and contracting standards, and accounting principles.

Professional Competencies

• ​​Ability to advance diversity and inclusion efforts through their own actions and influencing the actions of others.

• ​Understanding of effective supervisory practices and techniques, employee and employer relationships, and management principles.

• ​Discretion, tact, and appropriate judgment when handling sensitive and or confidential materials.

• ​Ability to adapt to changing priorities and provide proactive, effective change leadership.

• ​Ability to build productive relationships with internal and external constituencies.

• ​Ability to exercise good judgment, and diplomacy, and to make decisions prudently.

• ​Ability to assess, analyze, interpret, and prioritize.​

Preferred Qualifications

• Experience working in a complex environment serving multiple constituencies and stakeholders.

• Supervisory experience with responsibility for three or more employees.

• Experience with shared services models in higher education or a similarly complex organization.

• Experience with complex campus management systems; examples, Workday, Banner, PeopleSoft, MyTrack, Kronos, ADP etc.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: March 7, 2024 Pacific Standard Time

Applications close: