Job Title: Executive Assistant II

Job Description

Seeking a dedicated, multitasking, and customer-obsessed individual to support our growing U.S. organization. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. The successful candidate will possess the ability to handle complex scheduling of meetings, travel, events, and tasks across multiple groups with little to no guidance and the ability to operate successfully in ambiguity.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and, most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunities for special projects with increased responsibility and long-term career growth.

Key job responsibilities:

• Supporting the leadership team across sites

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars

• Manage complex calendar and scheduling requirements, ability to work with other assistants

• Act as a liaison for the team across Annapurna sites, with special attention to time zones and global holidays

• Drive key team activities such as staff meeting agendas, all-hands meetings, and customer engagements

• Manage group logistics, travel, and expense reporting

Hard Skills

• Executive support

• Executive level calendar management

• Domestic or international travel coordination

• Experience in a fast-paced high-tech company

Soft Skills

• Superior attention to detail

• Great organizational skills

• Ability to meet tight deadlines

• Flexibility

• Sense of humor

• Grace under pressure

• Ability to handle ambiguity

• Initiative

• Professionalism

• Integrity and discretion

Work Site

This is a hybrid position requiring some days on-site in Elk Grove, California and some days remote.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.