Position Information

Posting NumberSRGV7524

Working TitleASSOCIATE VICE PRESIDENT SCHOOL OF MEDICINE, BUSINESS & OPERATIONS

Number of Vacancies1

LocationEdinburg, Texas

DepartmentSchool of Medicine

FTE1.0

FLSAExempt

Scope of Job

Reporting to the Vice President, Business Affairs and COO , SOM & UT Health RGV , the Associate Vice President, Business & Operations, School of Medicine, is responsible for ensuring the highest standards of financial operational excellence, customer service, fiscal integrity, and stewardship of resources across the areas of Budget & Finance, SOM Operations, Facilities & Capital Planning. The Associate VP is a member of the senior leadership team within the School of Medicine/UT Health RGV Dean/ SVP Office, Administration and Finance. In collaboration with senior leadership, department chairs, and key stakeholders, this leader will ensure that the financial operations and funds flows are consistent, innovative, and collaborative across the various entities within the SOM .

Description of Duties

• Responsible for the executive management of the SOM’s offices of Budget & Finance, Operations, and Facilities and other assigned areas. Developing, motivating, and supervising management and staff within this scope of responsibilities. Determines organizational structure, reporting relationships, and short- and long-term staffing needs based on the goals of the organization.

• Provides oversight of the school’s financial and budget administration processes. Leading the annual business operations timeline development for the school and subsequent performance reviews to ensure the school operates within its fiscal objectives exercising appropriate financial stewardship on its pathway to sustainability. This includes clinical practice funds, state funds, federal and private grants and contracts, gift and endowment funds, discretionary funds, and support from affiliated institutions.

• Plays a critical role as a customer service leader for the SOM and its’ departments, able to understand the complex nature of the SOM , and the broader health and medical enterprise housed within the school/university.

• Directs the teams responsible for the school’s financial and accounting management, reporting, and budgeting.

• Builds and manages strong relationship with departmental leadership, champions a culture of customer service, accountability, and transparency when working with customer departments and clients.

• Directs and manages the facilities and capital planning functions of the SOM , defining capital priorities and plan and executing in line with milestone dates.

• Provides leadership and support for SOM Business & Operations, SOM Facilities Operations Management, and SOM Operations and other assigned departments.

• Prepares short- and long-range plans for financial and administrative services operations and improvements to processes.

• Provides guidance for the strategic development, planning, and management of organizational operations, projects, and activities.

• Establishes innovative industry best practices by developing process improvement techniques and methods for use in assigned departments and coaches leads in the use of the techniques and methods.

• Develops and maintains policies, procedures, and tools necessary to produce consistent financial reporting across all activities within the SOM as required to fully inform all key leaders and stakeholders of the financial performance and position of the SOM leading to effective decision making and the achievement of the goals of the organization.

• Monitors and improves the efficiency and cost effectiveness of the School of Medicine on a continuous basis providing advice and recommendations for operational improvement when necessary or observed.

• Ensures the School of Medicines’ policies and procedures comply with all applicable laws, federal and state regulations and the policies and procedures of UTRGV . Oversees the review and interpretation of new pending laws and regulations that potentially affect the school’s business practices or outcomes.

• Collaborates in the strategic planning activities of the SOM and UT Health RGV , working in partnership with decision support on developing multi-year financial forecasts for SOM providing a long-term road map of fiscal sustainability and strength. Advises the broader leadership team on areas of exposure and opportunities for improved performance.

• Ensures strategic growth and goal deadline achievement by defining business requirements by validating project milestones, phases, elements and tasks. Monitors business analysis progress by tracking activity, resolving problems, publishing progress reports, and recommending actions.

• Communicates regularly with supervisor regarding projects across the functional areas and deployment of best practice standards.

• Participates in administrative staff meetings, committees, and special projects.

• Directs and coordinates the multiple locations functioning and operations.

• Assists in assuring that SOM meets and exceeds all applicable regulatory requirements and assumes responsibility for the readiness of Federal and State inspections, surveys, and reviews including certifications and accreditations.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Master’s degree from an accredited university.

Preferred Education

Ph.D. or terminal degree from an accredited university.

Licenses/Certifications

Preferred: Six Sigma Green Belt

Required Experience

Ten years (10) of progressively responsible work in health care administration, university and/or business environments, including previous managerial/director level experience.

Preferred Experience

Higher education and/or health care experience.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Familiarity with state and federal guidelines and regulations. Working knowledge of compliance, security, communications, fiscal responsibility, institutional research, and/or human resources. Ability to work with confidential information. Well organized and confident to work independently, while working as a team player. Ability to communicate clearly to all levels within and outside the institution. Exercises professional judgment and demonstrates good problem-resolution skills. Very comfortable working with multiple online and computer applications. Ability to balance multiple tasks and manage conflicting priorities. Strong follow-up skills. Strong organizational and leadership skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date06/01/2024

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/42668

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Are you a current UTRGV employee?

• Yes

• No

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Do you meet the minimum requirements for this position?

• Yes

• No

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

Applicant Documents

Required Documents

• Resume

• Unofficial Transcripts

Optional Documents

• Cover Letter/Letter of Application

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document